Business Services Coordinator

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001833 NC Salary Grade Equivalency NC11 Classification Title Business Services Coordinator - Advanced Working Title Business Services Coordinator Salary Range $44,640 - $61,380 Anticipate Hiring Range $44,640 - $55,800 FLSA Status Non Exempt Division Academic Affairs Department College of Engineering (Col) Work Unit Mechanical Engineering and Engineering Science Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

This position provides budget and administrative support to the Department Chair, faculty, and staff in the MEES department. Duties include budget planning, reconciliation, and reporting for all University fund types. This position will set a budget plan with the Department Chair, direct spending by the department staff, and provide reports to the Chair for pending balances. The position approves expenses to ensure appropriate use of funds and balance available. BSC works with the College Business Officer to balance funds quarterly.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

Duties include:

• Budget planning, reconciliation, and reporting

• Department purchasing including

• Stipends

• Teaching supplies

• Travel

• Memberships

• IT Equipment and Software

• Lab Equipment

• Event Expenses

• Coordinating with BSC for HR to ensure personnel expenses including student wages, part time faculty, post docs, etc are properly budgeted

• Assisting with start-up spending for new faculty;

• Event/conference oversight which includes planning and online registrations/enrollments;

• Updating spreadsheets for department funding

• Work with College Business Officer on quarterly FRs to balance funds

• Communicates detailed and complex information effectively to students, faculty, staff and the Chair

Other Work Responsibilities Departmental Preferred Experience, Skills, Training/Education

Preferred skills

• Budget support experience, preferably in a higher education environment.
• Experience with state and/or grant budgets, which includes reconciliation, student employment, travel, and purchasing.
• Proficiency in Microsoft Office Products, especially MS Word, Excel, and Google Workspace. Knowledge of Banner or similar software preferred.
• Strong written and verbal communication skills.
• Ability to take initiative, problem-solve, and organize. Must be team-oriented.

Necessary Licenses or Certifications

Work Location Duke Posting date 08/04/2026 Closing date 08/18/2026 Proposed Hire Date 09/15/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have a bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.

• Yes, at least a bachelor's degree in business administration or a related discipline.

• Yes, an associate's degree in business administration or a related discipline and two years of related experience.

• Yes, a high school diploma/GED and four years of related experience.

• No

• • Do you have budget support experience, preferably in a higher education environment? If yes, please explain.

(Open Ended Question)

• • Do you have professional experience with state and grant budgets, including reconciliation, student employment, travel, and purchasing? If yes, please explain your experience.

(Open Ended Question)

• • Do you have experience working in Banner or comparable software information system? If yes, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents