Business Services Coordinator

Posting Details

Position Information

Position Number 000030 Functional Title Business Services Coordinator Position Type Administration - Staff Position Eclass EP - EHRA 12 mo leave earning University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

Facilities Operations has the responsibility of providing a wide range of services to the entire UNCG campus. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of over 100 buildings totaling 6 million gross square feet on more than 275 acres.

Position Summary

The primary function of this position is to independently update and maintain assigned ledger accounts for Facilities Operations. Responsibilities include preparing and maintaining detailed reports of payables/receivables; reconciliation of ledger account discrepancies; processing purchases, invoices and utility bills; reconciling/maintaining Facilities Operations Purchasing Card records; completing OTP budget flex transactions; preparation of monthly overtime reports; TMA work order queries and reconciliations; and other duties as assigned.

The major purposes of this position are the following:

50% Updates and maintains Facilities Operations ledger accounts

20% Processes purchasing transactions

10% TMA work order queries and reconciliations

10% Process Accounts Receivables and billings to University customers

10% Preparation of monthly management reports

Minimum Qualifications

• BACHELOR'S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• Experience with Banner 9, eMarketPlace, TMA work order system, previous work experience in Facilities Operations administration, and a Bachelor's Degree in Business Administration or related disciplines.

Special Instructions to Applicants Recruitment Range $50,002 - $54,600 Org #-Department Facilities Operations - 56404 Job Open Date 09/22/2026 For Best Consideration Date Job Close Date Open Until Filled Yes FTE 1.000 Type of Appointment Permanent If time-limited, please specify end date for appointment. Number of Months per Year 12 FLSA Non-Exempt

Key Responsibilities

____

Percentage Of Time 50% Key Responsibility

Updates and maintains Facilities Operations ledger accounts

Essential Tasks

• Maintains, develops and reconciles financial records.
• Accurately logs all financial transactions into appropriate department ledgers.
• Reconciles ledgers to the University financial system.
• Researches and promptly resolves financial discrepancies.

Percentage Of Time 20% Key Responsibility

Process purchasing transactions

Essential Tasks

• Serves as a primary resource and interprets University purchasing policies and guidelines.
• Receives and reviews receipts for purchasing card transactions.
• Reconciles and uploads receipts to BOA system and records transactions in departmental ledgers.

Percentage Of Time 10% Key Responsibility

TMA work order queries and reconciliations

Essential Tasks

• Queries TMA work order system, linking supporting documents to work orders in TMA.
• Updates work orders to reflect billing status, and researches and resolves customer queries related to work order billings.
• Runs and prints TMA reports as needed.

Percentage Of Time 10% Key Responsibility

Process Accounts Receivables and billings to University customers

Essential Tasks

• Receives and processes monthly utility bills for payment.
• Reviews bills upon receipt, for reasonableness, researches and resolves past due amounts shown, logs consumption and costs in appropriate vendor logs, and prepares check requests to facilitate payment.

Percentage Of Time 10% Key Responsibility

Preparation of monthly management reports

Essential Tasks

• Gathers data from various sources to prepare monthly overtime, monthly air emissions and monthly billing reports.
• Assists with the annual APPA Facilities Performance Indicators survey.

ADA Checklist

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).

Physical Effort Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Finger Dexterity, Reading - C, Writing - C, Talking - C, Standing - o, Sitting - f, Walking - o, Climbing-Stairs - o, Bending - o Work Environment Inside - o, Overtime - o

Applicant Documents

Required Documents

• Resume/CV
• List of References

Optional Documents

• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please indicate how you learned of the vacant position for which you are applying:

• UNCGjobsearch Website

• Greensboro News & Record

• Carolina Peacemaker

• Other Newspaper

• The Chronicle of Higher Education

• Inside Higher Ed

• Other Professional Journal

• NCWorks.gov

• UNC System Job Board

• Other Online Job Board

• Personal Networking

• Other

• • If you selected "Other", please provide the name of the resource here.

(Open Ended Question)

• • Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?

• Yes

• No

• • Are you eligible to work in the United States without sponsorship?

• yes

• no