Business Specialist

Position Details

Position Information

Recruitment/Posting Title Business Specialist Job Category URA-AFT Administrative Department Cognitive Sciences Center Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Business Specialist for the Rutgers Center for Cognitive Sciences (RUCCS). This position will report to the Director of Finance and Operations.

Among the key duties of the position are the following:

• Oversees the day-to-day fiscal and administrative functions related to budgeting, account reconciliation, purchasing, payroll, and general operations for the Rutgers Center for Cognitive Sciences (RUCCS).
• Performs work independently to ensure efficient financial operations and executes comprehensive, complex, and confidential planning to support the unit's operations.
• Serves as the primary preparer and contact for account balances, budget forecasting, and financial planning for the unit.
• Provides monthly and quarterly reports on expenditures and account balances for operating, discretionary, and research spending.
• Partners with the unit's Senior Program Coordinator to provide administrative support for Center events.
• Plans, coordinates, and administers departmental events and programs, overseeing logistics, budgeting, vendor management, expense tracking, and compliance with university policies and procedures.
• Administers departmental personnel, payroll, facilities, and operational functions for the Center.
• Coordinates HR activities, budget compliance, space management and provides academic program support to faculty and students.
• Works collaboratively with university offices to ensure efficient, accurate, and compliant administrative operations.
• Supervises and provides work direction to lower-level staff, assigned work study students, and casual staff.
• Provides support for general inquiries to various stakeholders.
• Performs professional level work with an understanding of the mission, vision, role, and goals of the department and the undergraduate program, independently executing responsibilities within broad work parameters and under general supervision.
• Provides compliance oversight, organization, and reporting in executing programs, projects, departmental operations, and/or processes; is geared to identifying non-routine issues and initiates and carries out problem solving independently with occasional review of output by supervisor; and pro-actively interacts with faculty, students, and visitors in a professional manner with the goal of creating an outstanding service environment.

FLSA Exempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• A minimum of two years relevant experience in a financial/accounting function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Professional expertise in generally accepted accounting principles and practices (GAAP), along with a solid understanding and application of accounting concepts, theories, principles, practices, terminology, and methodologies.
• Strong customer service skills are essential, as the incumbent is expected to provide excellent support to both internal and external clients.
• Good communication skills, and computer literacy.

Preferred Qualifications

• Experience in college or university environment with budget development and management, grant development tracking and reporting experience.
• Experience in accounting, budget forecasting, and supporting sponsored programs in an academic or non-profit research environment.
• Familiarity with Rutgers online systems or similar platforms used in higher education.
• Familiarity working in an academic setting and working with students and faculty.
• Knowledgeable with financial reporting in Microsoft Excel.

Equipment Utilized

• The position will regularly use conventional office equipment, including telephone, a fax/copy machine, and computer equipment and software, including email, Microsoft Office, Adobe, Discoverer/Tableau, Oracle products, Marketplace, Travel and Expense Reimbursement, HCM, RAPPS, ECRT, CSS, DICES, Sakai, Joomla, Tableau, and numerous other online accounting, business, and related applications.

Physical Demands and Work Environment

• The work environment is busy with activity of students, faculty and staff.
• This position must manage competing priorities while attending to regular inquiries and problem resolution in a dynamic and complex work environment as variable challenges present demands on a daily basis.
• Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis. Ability to lift 25 lbs.

Special Conditions

Posting Details

Posting Number 26ST1771 Posting Open Date 09/22/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway, NJ State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a Bachelor's degree in accounting, finance, business administration, or related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices?

• Yes

• No

• • Do you have a minimum of two years of relevant experience in a financial/accounting function, good communication skills, and computer literacy?

• Yes

• No

• • Are you a current member of URA-AFT?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents