Business Support Administrative Assistant

Location: Redmond, WA

Hourly pay: $33- $35

Req ID: 163705-1

We are seeking a highly organized and proactive Administrative Coordinator / Executive Support Specialist to provide administrative and operational support across multiple Microsoft organizations. This role is critical in ensuring smooth day-to-day operations through calendar management, workplace coordination, space planning, employee engagement initiatives, and project support.

The ideal candidate is a strong multitasker who thrives in a fast-paced environment, can manage competing priorities independently, and excels at supporting leaders and teams with professionalism, attention to detail, and exceptional customer service.

Key Responsibilities

• Provide administrative support to leaders and teams, ensuring efficient day-to-day business operations.
• Manage complex calendars, coordinate meetings, and support scheduling across multiple stakeholders and time zones.
• Assist with workplace operations, space planning, seating management, and organizational resource tracking.
• Support department financial operations, including expense management, purchasing, and budget-related activities.
• Coordinate employee engagement programs, events, and internal initiatives.
• Maintain organizational documentation, floor plans, and operational resources.
• Collaborate with administrative teams across larger organizations to ensure alignment and continuity of support.
• Lead and support special projects while ensuring deadlines and business objectives are met.
• Enforce organizational policies and procedures while serving as a trusted partner to leaders and employees.

Required Qualifications

• 2-4 years of administrative experience in a fast-paced corporate environment.
• 3-5 years of calendar management experience, including support for leaders or executives.
• 1-2 years of expense management experience.
• 2-3 years of project coordination or project management experience.
• Strong knowledge of Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word.
• Excellent organizational, communication, and customer service skills.
• Ability to manage competing priorities, maintain confidentiality, and work effectively with diverse stakeholders.
• Experience supporting remote and global teams.

Preferred Qualifications

• Previous Microsoft experience strongly preferred.
• Experience supporting senior executives and large, complex organizations.
• Knowledge of workplace operations, facilities coordination, or space management.
• Experience providing calendar coverage and support for executive assistants and administrative teams.
• Ability to work independently with minimal supervision and navigate complex organizational processes.

Ideal Candidate

The ideal candidate is a resourceful and detail-oriented administrative professional who excels at managing calendars, coordinating projects, and supporting operational activities. They build strong relationships across teams, anticipate needs before they arise, and consistently deliver high-quality support in a dynamic and collaborative environment.