F_0139_HIRING_SAFETY_TRAINING_MATRIX BSA-3.docx
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE
ADDITIONAL PROCUREMENT INFORMATION (API)
Title & Level
Business Systems Analyst 3
Work Group Location
Vancouver, WA
Specialty
Procore
Offsite Work Eligibility*
Situational Telework
Organization
TEGO
Number of Days Onsite
5 days per week
Hours
Full-Time, up to 40 hours
Additional Information
Overtime
20% anticipated
On-Call
No
Travel
Up to 5% travel to BPA HQ
FN Status
NOT open to Foreign Nationals
* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.
** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.
OVERVIEW
Assignment
This contract Business Systems Analyst assignment will provide high-level analytical business systems support and assistance to the Business Performance and Oversight organization within the Transmission Engineering Grid Expansion (TEGO) organization of *** (BPA). This assignment will provide high-level analytical support to optimize, implement, and maintain the Procore-Gov platform by serving as the bridge between business operations and technical execution to ensure capital project design and build processes run seamlessly. Acting as the primary point of contact for active project deployments and ongoing operations and maintenance (O&M), the analyst collaborates closely with internal Subject Matter Experts (SME), Contracting Officer s Representatives (CORs), IT security teams, and external specialized vendors supporting the Capital Program Plan, requiring strong expertise in enterprise Construction Management platforms specifically Procore or Procore-Gov along with the analytical rigor required to translate complex engineering workflows into clean, automated system processes. Ultimately, the successful candidate will drive system success by designing robust business workflows, configuring system security profiles, drafting functional specifications, executing detailed test scripts for enhancements, and leading user enablement through comprehensive training materials and knowledge-transfer sessions that help diverse stakeholders and vendor partners successfully navigate BPA's compliance and system landscape.
Organization
Grid Expansion supports the Transmission capital program by providing additional resources capacity through contract management. It applies contracting officer representative (COR) management practices, process and tools to facilitate execution of both capital work and expense work associated with capital work. CORs ensure that contracts meet performance requirements through technical monitoring and administration. The Grid Expansion organization ensures uniform practices for CORs so that contract execution is effective, timely and efficient.
The Business Performance and Oversight organization is part of the Transmission Engineering Grid Expansion group. TEGO supports successful implementation of contract workload by providing project forecasting, analysis, reporting, metrics management, and liaising with contractors to ensure complete documentation is collected. Additionally, TEGO will facilitate the development and improvement of Transmission Engineering Grid Expansion s policies, processes, procedures, and training program for TEG CORs.
ASSIGNMENT RESPONSIBILITIES
Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Provide business analysis expertise to design solutions and provide data in support of the COR s technical oversight activities and the Procore Software.
End-to-End configuration and support of Procore-GOV SaaS software.
Provide technical recommendations and analysis to support the product vision and roadmap for Procore-Gov, verifying alignment with BPA/Vendor Information and Technology objectives.
Provide analysis of Procore-Gov modules not currently in use and provide recommendations for possible future implementation.
Drive end-user adoption of Procore-Gov features through development of comprehensive documentation, user guides, and training.
Leverage Procore-Gov reporting and analytics to identify trends and provide actionable recommendations for process optimization.
Manage lifecycle of PROCORE Gov integrations, from discovery and requirements gathering to deployment, maintenance, and sunsetting.
Create custom reports to support business activity
Manage and monitor software site to verify vendors/Contracting Officer Representatives have access to all required data
Facilitate continuous improvement by analyzing process deficiencies and proposing design changes that improve effectiveness and reliability while minimizing manual intervention.
Meet with service providers and customers to conduct analysis of business issues and challenges, document and improve business processes, and to define and manage detailed requirements to improve business systems.
Develop proof of concepts and prototypes required to support new systems or processes, validate and share with stakeholders to ensure solutions meet business needs and system requirements.
Review, research, and propose available solution options, providing information and objective analysis to help Transmission functions and other stakeholders prioritize options and facilitate the recommendation of the best option for final government approval.
Translate complex business needs into scalable product requirements and technical specifications.
Work with managers, SMEs, and other stakeholders to develop/draft and analyze business cases to consider viability.
Facilitate business stakeholders through the processes of identifying and prioritizing business needs, identifying measurable objectives for a solution, and providing input to assist in determining the appropriate business solutions.
Create process diagrams and identify and recommend solutions for gaps in current-state process documentation.
Develop data flow models to define interdependencies with other applications.
Gather business requirements, facilitate design sessions, and develop creative, scalable solutions.
Evaluate software application vendor enhancements for regulatory requirements and support of business functions; collaborate with vendor on proposed enhancements and software issue documentation and resolution.
Provide training and support to users and business stakeholders.
Facilitate and/or participate in documentation, configuration, testing, and deployment activities.
Develop and maintain test plans, test scenarios, and test cases, ensuring full coverage of business processes.
Verify that issues encountered during system testing are captured, resolved, and their resolutions documented.
Create audit plans, schedules and testing of system upgrades and new configurations.
Troubleshooting issue identification, diagnoses and resolution (e.g. end-user, business process, security, integration, etc.).
Develop, recommend, run, and maintain designated and assigned integrations, reports and analytics. This may include Procore reporting and analytics tools, dashboards, pivot grids, Power BI, or other solutions.
Facilitate initiatives of various sizes and scopes utilizing Waterfall or Agile methodology as appropriate to include business case development, requirements documentation, alternatives analysis, change management, and tracking of key activities/milestones.
As requested by BPA manager or BPA team lead, provide guidance, training, or assistance to BPA s vendor/contractors in areas that require support.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
A bachelor s degree in information technology, business systems or a closely related technical discipline is highly desired.
8 years of experience is required with an applicable bachelor s degree.
10 years of experience is required with an applicable associate degree.
12 years of experience is required without a degree or applicable degree.
Experience should be consistent with specific requirements of Information Technology, Business Systems, or related specialty and progressively more technical in nature.
Required Technical Skills & Experience (required on matrix)
Experience with software associated with facilitation of technical contracts that support an electrical utilities plan/design/build process.
Technical understanding of software is sufficient to perform changes in configuration and security and to facilitate requests with product teams on system bug resolution or enhancements.
Technical writing skills to author, modify, or facilitate development of design specification documents, job aids, user guides, standard operating procedures, and similar materials.
Strong analytical and product management skills, including a thorough understanding of how to interpret customer business needs and translate them into application and operational requirements.
Experience/ability to model processes, determine requirements, analyze alternatives, and verify solutions to meet business needs.
Software configuration experience, with the ability to understand and validate complex setups.
Experience building custom reports and dashboards in Procore or similar system to support operations and drive data-informed decision-making.
Experience with QA/testing methodologies, including functional, regression, and integration testing.
Preferred Skills & Experience (optional on matrix)
Experience with Procore software from a support position/user perspective.
Experience in multi-tenant and/or multi-company Procore structures.
Project Management Professional, Certified Business Process Professional, or similar related certification.
Experience leading process improvement initiatives related to Utility design/construct processes.
Excellent written and verbal communication skills, with the ability to clearly present technical concepts, create comprehensive documentation, and articulate system impacts to both construction and business leaders.
Ability to develop white papers, lead design sessions, facilitate stakeholder discussions, and deliver Procore demonstrations.
Additional Requirements (not required on matrix)
Valid U.S. Driver s License is required.
Appendices
The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)
Training Type
Details
Provided by
Op Ex Processing Mapping
Supplier or Worker
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)
CFTE must complete annual Information Security and Privacy Awareness training.
CFTE must complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as voting members for acquisition selections.
All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.
Only Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
Only Federal Employees may determine budget priorities & allocations.
BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.
All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).
Decision Making
CFTE may provide input and recommendations to decision-makers.
Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.
Disposing Govt. Property
All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
All work products must be reviewed and finalized by appropriate federal employees.
Policy Development
BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
Only BPA federal employees may determine the applicability and interpretation of regulations.
CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
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CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX
CONTRACT FULL TIME EQUIVALENT (CFTE)
NON-CRAFT HIRING SAFETY TRAINING MATRIX
Purpose:
The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.
This form is intended only as a reference document for contractors.
BPA Requesting Manager
(Last, First MI)
Kammy Rogers-Holliday
Date
7/27/2026
Title and Level
BSA-3
Org
TEGO
PPE provided by Supplier or Contractor?
Yes No
If yes, list required PPE: Click or tap here to enter text.
Identify which Supplier or Contractor medical surveillance programs are required, if any*
Respirator User
Asbestos
Lead
Silica
Hearing Conservation
Other: Click or tap here to enter text.
No Medical Surveillance
*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.
Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:
Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.
Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).
Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).
Pre-Hire Training should be completed prior to the CFTE starting their assignment.
Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.
Pre-Task Training should be completed prior to conducting the associated task.
Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.
The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.
BPA provided safety training will be the same training provided to Federal Workers.
For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.
For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.
Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.
Office & Remote Work/Telework Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Exposed to a fire in the building
BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.
B
Exposed to an earthquake while in the building
BPA manager will advise of evacuation protocol and designated gathering location.
B
Operating office tools (paper cutter, paper punch, staplers, etc.)
None Identified
B
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use
Optional: SUFS Move Safe (HRMIS 016633)
B
Ergonomics
Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.
C
Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces
Review SOHM Chapter 9
Choose an item.
Optional: Slips, Trips & Falls Training (HRMIS 015076)
Choose an item.
Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)
None Identified. On-the-job familiarization (if using BPA-issued equipment).
B
Travel / Field Operation Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Driving vehicles on public and/or non-public roads
Review SOHM Chapter 19
B
Defensive/Distracted Driving (HRMIS 017057)
B
Worker operates forklifts
Forklift Certification
Choose an item.
Worker operates a fire extinguisher
Fire Extinguisher Use
Choose an item.
Worker operates hand tools
None Identified
Choose an item.
Worker uses personal protective equipment
Personal Protective Equipment
Choose an item.
Worker may be exposed to shock and arc-flash hazard
Shock & Arc Flash Awareness
Choose an item.
Shock & Arc Flash Basic
Choose an item.
Shock & Arc Flash Advanced / Refresher
Choose an item.
Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2
Asbestos Awareness
Choose an item.
Worker required to work in remote areas where bear encounters may take place
Bear Pepper Spray Training
Choose an item.
Worker exposed to rodent and bird droppings1
Biological/Vermin/Hanta Virus
Choose an item.
Worker exposed to hot and/or cold environments
None Identified
Choose an item.
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
Worker exposed to chemicals, such as herbicides or pesticides;
Herbicide Cert. Ref. 4-hr
Choose an item.
Herb Certification 8-hr
Choose an item.
Hazardous Communication
Choose an item.
Worker exposed to lead2
Lead Awareness
Choose an item.
Lead Worker Training
Choose an item.
Worker exposed to mercury
None Identified
Choose an item.
Worker exposed to noise2
Hearing Conservation (Initial)
Hearing Conservation (Annual)
Choose an item.
Worker exposed to silica2
Silica - Awareness
Choose an item.
Worker works at heights higher than 4
Fall Protection, Awareness
Choose an item.
Fall Protection, General
Choose an item.
Fall Protection, Advanced
Choose an item.
Ladder Safety
Choose an item.
Fall Protection, Advanced (TLM)
Choose an item.
Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas
First Aid/CPR/AED
(Red Cross or AHA Accredited)
Required only if specified in the API
Choose an item.
Worker performs work alone in remote areas
Wilderness Adv. First Aid
Choose an item.
Worker may prepare, transport or receive hazardous materials
DOT 1: Introduction, Classification, and the Hazardous Materials Table
DOT 2: Packaging, Labeling, Marking, and Placarding
DOT 3: Shipping Papers
DOT 4: Loading and Storage
DOT: Security for Shipment of Hazardous Materials
Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions
DOT Hazardous Material Awareness for the General Hazmat Employee
Choose an item.
1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.
2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.
Other Specific Hazards
Task / Condition / Exposure
Required Training
Contractor (C) or BPA (B) Provided
Pre-Hire Training
Post-Hire Training
Pre-Task Training
SAMPLE: Worker may make infrequent visits to field locations or substations
Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.
B
X
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Choose an item.
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Choose an item.
General Comments
BPA Requesting Manager Comments/Additional Considerations:
Click or tap here to enter text.
F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624