Buyer/Planner - Supply Chain/Purchasing/Contracting

Division:Eskenazi Health

Sub-Division: Hospital

Req ID: 26431

Schedule: Full Time

Shift: Days

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

FLSA Status

Exempt

Job Role Summary

The Buyer Planner is responsible for managing the procurement and planning of medical supplies, equipment, and purchase services for supply chain procurement operations at Eskenazi Health. This role involves developing procurement plans, managing supplier relationships, and ensuring the timely and cost-effective acquisition of goods. The Buyer Planner will work closely with clinical, operational and administrative staff to ensure that procurement activities align with the organizational standards and regulatory requirements.

Essential Functions and Responsibilities

• Proactively contributes to Eskenazi Health Mission: Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County.
• Oversees the procurement of medical supplies, equipment and purchase services for clinical, operational and administrative departments.
• Manage the procure to pay cycle which includes contract management compliance, purchase order execution, receipt confirmation and invoice payment.
• Execute requisitions, purchase orders, bill-only, consignments, capital, purchase service and special item requests.
• Confirm preferred suppliers through approved group purchasing organization or local contract portfolio.
• Use of enterprise resource planning, online catalog and point of use solutions.
• Collaborate with clinical and administrative staff to understand procurement needs.
• Analyze and report procurement metrics to identify continuous improvement.
• Ensure compliance with regulatory requirements, FDA standards and product recall management notifications.
• Establish communication forum and updates regarding open purchase orders, back orders, stock outs, credit holds and supplier disruptions.
• Participate in quality improvement projects related to procurement, supply chain operations and finance.

Job Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Healthcare Administration, or a related field.
• 3-5 years supply chain, manufacture or warehouse experience accepted in lieu of bachelor's degree.

Knowledge, Skills & Abilities

• Understanding of procurement and supply chain principles.
• Proficiency in procurement software and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and time management skills.
• Ability to work collaboratively with diverse teams.
• Capable of utilizing standard supply chain equipment or resources specific to laptop, scanners, printers, technology and telecom systems.
• Preferred experience in procure to pay processes, contract compliance, SAP Ariba, SAP Fiori, Emergency Care Research Institute (ECRI), Vizient Group Purchasing Organization, Distribution Services, Global Health Exchange, Trackcore and Power BI.

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.