Position Summary:
Purchases MRO supplies, consumables, and services to support production uptime and facility needs, ensuring timely delivery, cost control, and compliance with purchasing procedures.
Essential Functions:
• Create and manage purchase orders for MRO items, consumables, tooling, and services per requirements and lead times.
• Maintain MRO supplier relationships and negotiate pricing/terms within guidelines.
• Track order status, expedite critical items, and communicate shortages/risks to stakeholders.
• Maintain inventory controls for key MRO categories (min/max, reorder points) with Inventory Control.
• Ensure purchasing documentation accuracy (specs, quantities, pricing, approvals) and ERP discipline.
• Coordinate returns, credits, and discrepancies with vendors and Receiving.
• Support vendor onboarding/qualification processes where required.
• Partner with Maintenance and Operations to forecast needs and prevent downtime due to parts shortages.
• Track purchasing KPIs such as OTD, expedite frequency, and spend vs. budget.
• Follow ethical purchasing practices and company policies.
:Additional Skills by Level:
Level I: Executes routine buying and expediting; maintains accurate records and communicates effectively.
Level II: Improves MRO controls and supplier performance; reduces stockouts and costs.
Level III: Leads category strategy for MRO and supports broader procurement optimization efforts.
Job Requirements and Qualifications
Education, Experience, or Formal Training:
• 2+ years purchasing/buying experience; MRO or manufacturing environment preferred.
• Proficiency with ERP purchasing modules and strong organization/communication skills.
• Basic negotiation and vendor management capability; ability to prioritize urgent needs.
Working Environment:
Office/warehouse interface; frequent coordination with Maintenance, Operations, and
vendors; may require flexibility during outages or urgent repairs.
Physical Demands:
• Ability to sit/stand for extended periods; frequent computer/phone use.
• Occasional walking in warehouse and lifting up to 25 lbs (samples/supplies).
KPIs:
• Supplier on-time delivery (MRO)
• Critical part stockout incidents
• Expedite frequency and cost
• PO cycle time (request to release)
• Purchase price variance (PPV) for key categories
• Invoice/receipt match accuracy rate
• Lead time adherence for top suppliers
• Spend vs. budget for MRO
• Return/credit cycle time
• Internal customer satisfaction (Maintenance/Operations feedback)
SMART Goals:
• Improve MRO supplier OTD to ≥95% within 6 months by implementing scorecards and structured follow-up.
• Reduce critical part stockouts by 30% within 120 days through min/max review and cycle count alignment.
• Reduce expedite frequency by 20% within 6 months by improving forecasting and reorder discipline.
• Cut PO cycle time to ≤2 business days within 90 days via standardized templates and approvals.
• Reduce PPV by 5% within 12 months by negotiating agreements and competitive sourcing.
• Achieve ≥98% invoice/receipt match accuracy within 120 days by improving PO/receiving discipline.
• Improve lead time adherence to ≥90% for top 15 suppliers within 6 months through contracted lead times.
• Keep MRO spend within ±5% of budget for the next 12 months via monthly reporting and controls.
• Reduce return/credit cycle time to ≤14 days within 6 months by standardizing documentation and tracking.
• Achieve ≥4.3/5 internal customer satisfaction within 6 months through responsiveness and shortage prevention.