CA Corp Construction Office Assistant

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties.

Please visit www.Olen.com for more information.

OFFICE ASSISTANT - Construction Department

SUMMARY:

Responsible for providing administrative support to the Construction Department as needed. This position is the primary support for the Director of Construction and the Construction Project Coordinator.

REPORTS TO: Construction Project Coordinator with additional reporting to Director of Construction and Senior VP of Construction

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Maintain and update various Construction Reports
• Create, file and distribute construction-related documents, as needed.
• Review Subcontractor purchase order and change order requests and submit to Director of Construction for approval.
• Prepare purchase orders and change orders
• Set up, maintain and close out of all Tenant Improvement files
• Maintain construction department document filing, as directed
• Create Agenda and take minutes of Tenant Improvement meetings for distribution
• Update and send out Tenant Improvement Weekly Project Reports
• Maintain Project List with current information
• Keep Plan Room neat and orderly
• Work on special projects, as needed
• Travel to jobsites, as needed
• Assist with Corporate Office front desk coverage, as needed
• Other duties as assigned

• Must possess exceptional oral and written communication and interpersonal skills
• Requires the ability to read and analyze complex reports and interpret business correspondence
• Must have the ability to write comprehensive business correspondence
• Requires the ability to read and interpret construction plans, drawings and specifications
• Must represent the company by maintaining a professional appearance and demeanor at all times

• A High School Diploma or GED required. Business school or Associate degree is a plus.
• Strong computer skills including Excel, Word, Outlook and Share Point
• Demonstrates initiative, professionalism, integrity, and exercises confidentiality of all areas of performance
• Knowledge and experience in tenant improvement construction a plus
• Enthusiasm and motivation
• Good customer service and communication skills
• Team player attitude
• Will assist in meeting the company goal of going paperless

• Driving is an essential duty of this position: [ X ] Yes [ ] No

• Ability to speak, read, write and understand the English language in order to perform the following:
• Read and comprehend simple instructions, correspondence and memos
• Write correspondence and reports
• Effectively present information in one-on-one and small group situations to tenants, subcontractors, vendors and other employees of the Company
• Effectively communicate over the telephone
• The ability to speak Spanish is a plus

• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
• Ability to perform these operations using units of American currency and weight measurement, volume, and distance.
• Must be able to compute rates, ratio and percentage.

• Ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

• Subsidized health insurance including medical, dental and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law
• And so much more!