Campus / District Secretary

Job Title: Campus Secretary / District Secretary Exemption Status/Test: Nonexempt

Reports to: Assigned Administrator

Dept./School: Assigned Campus

Primary Purpose:

Ensure efficient operation of campus or district office assigned, and provide clerical assistance by carrying out all school related activities as required by the position.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Strong organizational, communication, and interpersonal skills

Ability to maintain confidentiality and professionalism

Ability to manage multiple priorities, meet deadlines, and maintain attention to detail

Computer proficiency and ability to learn district systems

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to follow verbal and written instructions

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Campus Based - Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments as requested by supervisor.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus/district budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of meetings and campus/district activities.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Provide exceptional customer service.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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Greenwood Independent School District does not discriminate on the basis of race, color, national origin, age, sex (including gender identity and sexual orientation) or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources. In accordance with Title IX, the district does not discriminate on the basis of sex in its educational program or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, Superintendent Elliott 2700 FM 1379, Midland, TX 79706, eelliott@greenwood.esc18.net, (432) 683-6461, to the Assistant Secretary for Civil Rights of the Department of Education or both.