Campus Operations and Logistics Manager

Position Summary The Campus Operations and Logistics Manager is responsible for the coordination, scheduling, and execution of all campus operational logistics. This role ensures that facilities, events, and daily School functions run smoothly through effective use of E-Space (or similar platform). The Manager serves as a central hub connecting academic programs, athletics, facilities, and external partners, ensuring that campus resources are stewarded responsibly and aligned with the School’s mission.

Key Responsibilities

1. Scheduling and E-Space Management

• Serve as the primary administrator of E-Space (or similar platform).
• Manage the master campus calendar, including academic, co-curricular, athletic, and external events.
• Coordinate space reservations, ensuring efficient and mission-aligned use of facilities.
• Coordinate assignments of School vehicles, ensuring efficient use and sustainability.
• Train faculty and staff on proper use of the system and establish clear protocols.
• Maintain data integrity, reporting, and system optimization.

2. Event Logistics Coordination

• Oversee logistical execution for all on-campus events (assemblies, performances, athletics, admissions events, School functions).
• Coordinate setup/teardown needs, including furniture, AV, custodial services, and security.
• Collaborate with division heads, advancement, athletics, and parent or parish representatives (when needed).
• Develop standardized event planning workflows and checklists.

3. Facilities Coordination

• Work closely with the Facilities team to align scheduling with maintenance, repairs, and long-term planning.
• Ensure spaces are prepared and compliant with safety and operational standards.
• Help prioritize facilities usage based on institutional needs.

4. Safety and Compliance

• Partner with campus safety and security personnel to ensure events and daily operations meet safety protocols.
• Support emergency planning and campus readiness efforts.
• Ensure appropriate documentation for external vendors and facility use.

5. Communication and Collaboration

• Serve as a key liaison among faculty, staff, athletics, advancement, and parent representatives.
• Communicate clearly and proactively about scheduling changes and campus impacts.
• Support a culture of shared responsibility and transparency around campus use.

6. Strategic Operations Support

• Manage the school wide event budget.
• Analyze space utilization and recommend improvements.
• Contribute to long-range campus planning and operational efficiency initiatives.
• Support budgeting related to events, logistics, and system tools.

Opportunities and Attributes

The Campus Operations and Logistics Manager must:

• Model the St. John’s Code of respect, responsibility, honesty, and care.
• Demonstrate clarity in verbal and written communication.
• Demonstrate strong listening skills.
• Embrace the School’s Episcopal identity, ethos, and commitment to respecting the dignity of each individual.

Growth Mindset

• Potentially network with peers at other local and national independent and Episcopal schools.

• Demonstrate commitment to personal and professional growth, including the ability to meaningfully receive, reflect on, and apply feedback to one’s professional growth.

Qualifications

• Bachelor’s degree or equivalent experience in logistics, operations, facilities management, or related field.
• Experience with scheduling or facilities management software (E-Space strongly preferred).
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a dynamic school environment.

Physical Requirements

• Ability to lift approximately 30 lbs.
• Ability to work for extended periods of time, including weeknights and weekends when required.
• Ability to work with children and adults in indoor and outdoor settings.
• Ability to work in on-campus or at home

About St. John’s         

St. John’s is an independent, coeducational Episcopal school serving up to 500 students in grades Pre-K 3 through eight. Located in a park-like setting on 10 acres in East Dallas, the School offers its employees and students a supportive esprit de corps fueled by a common mission – one dedicated to a program of academic excellence designed to train the mind, strengthen the character, and enrich the spirit of each student in a Christian environment. We think of St. John’s not only as a school, but also as a very special kind of community. We seek to employ people who – regardless of the role they play in the School –understand that they impact the lives of our students, families, and colleagues. The St. John’s Code calls us to model honesty and respectfulness in our relationships, responsibility in the performance of our assignments, and a caring attitude that extends to all members of our community. Do you dream of becoming the best educator you can? Of coming to work each day with a sense of mastery, belonging, and purpose? Of working with fun, collegial, collaborative, growth-minded professionals? If so, you could thrive at St. John’s.

In our commitment to diversity and equity, St. John’s Episcopal School does not discriminate regarding race, color, ethnicity, national origin, sexual orientation, gender, age, genetic information, disability, pregnancy, marital status, religion, military status, and/or any protected category. This commitment extends to our employment, educational, admission, and financial-aid policies, and other School-administered programs.