Campus Title 1 Support Accountant - PCN 3731

HUMBLE INDEPENDENT SCHOOL DISTRICT Job Description Campus Accountant - Middle Schools Page 1 of 4

Primary Purpose: Manage all areas of assignment (accounting and reporting, budgeting, purchasing, accounts payable, payroll, inventory, textbooks, etc.) for one or more campuses in an efficient and effective manner following sound business procedures. Work closely with and provide financial guidance to the principal and staff regarding processes, procedures and timelines. Responsible for the timely and accurate preparation, processing, distribution, and recording of all campus financial transactions and operations. Position serves as a resource to the Campus/Department Support Accountant. Qualifications: Minimum Education/Certification: Bachelor's degree in Accounting from an accredited college or university recognized by the US Department of Education Special Knowledge/Skills: Knowledge of the TEA Financial Accountability Systems Resource Guide (Texas public school district accounting guidelines) and Generally Accepted Accounting Principles (GAAP) Knowledge of accounting principles for governmental fund accounting Knowledge of budgeting, purchasing, accounts payable, payroll, inventory, and textbook terms, processes, and procedures Strong understanding of technical financial systems Skill in providing financial support to multiple campus based sites Skill in the use of keyboarding, 10 Key, Microsoft Word, Power Point, Excel, Financial systems (Tyler MUNIS preferred), and web based data management systems and software packages Skill in accurately managing the financial aspects of State and Federal programs and grants Skill in accounting such as reconciliation, journal entries, account balance, and reporting Skill in basic mathematical calculations, data entry, and detailed numerical/clerical work Skill in processing a high volume of transactions Ability to prioritize tasks and coordinate multiple projects to meet specific deadlines Ability to maintain confidentiality of privileged and sensitive information Ability to maintain professional behavior, appearance, and work ethic to represent the District in a positive manner at all times Ability to communicate effectively with tact and diplomacy and provide a high level of customer service to administrators, District officials, parents, coworkers, and vendors Ability to support and adhere to the Financial Services Division Code of Ethics Reports to: Campus/Department Support Coordinator School/Department: Financial Services Division Pay Grade: Administrative Management/AM2 Wage/hour status: Exempt Work Days: 226 Created/revised: May 2021 HUMBLE INDEPENDENT SCHOOL DISTRICT Job Description Campus Accountant - Middle Schools Page 2 of 4

Experience: Two years of accounting, budgeting, or finance experience with a school district or closely related preferred Experience in managing the financial accountability of State and Federal programs and grants preferred Major Responsibilities and Duties: Accounting and Reporting:

1. Coordinate and process all accounting financial activities for a campus or multiple campuses

2. Oversee and ensure accounting activities are completed and properly closed out for year-end processing for ALL middle school campuses during the summer months.

3. Provide guidance to Campus Principals regarding the financial position of the campus

4. Manage, design, and redirect when necessary the workflow of financial activities on the campus to coincide with District timelines to ensure accurate and timely reporting especially associated with State and Federal programs and grants.

5. Develop financial based training programs and materials for MUNIS users and train end users in procedures and systems.

6. Provide support to other campuses as needed

7. Process all financial data for the receipt of funds and deposits of cash/checks by ensuring the data is entered into the financial system and deposits are secured and picked up by District security in accordance with District procedures

8. Maintain the sales tax records for the campuses and submit monthly sales tax reports to the Financial Services Division

9. Review and evaluate expense coding to ensure all expenditures are reflected accurately on the general ledger

10. Ensure compliance with current state and District policies and regulations concerning primary job functions and apply current knowledge of: budgetary coding structure according to the TEA Financial Accountability System Resource Guide (FASRG) all areas of the Activity Funds Manual all campus activity fund and student activity fund rules and regulations

11. Organize the logistical aspects of campus fundraisers Budgeting:

12. Manage multiple budgetary accounts

13. Enter budget transfers as required

14. Review monthly budget reports from the MUNIS system and distribute to campus administration and club sponsors

15. Advise principals and club sponsors on availability of budgeted funds

16. Ensure all budgets have positive balances prior to the year-end close process

17. Coordinate with the Budget Department for the next year's budget process Purchasing/Accounts Payable:

18. Follow all District purchasing policies and procedures HUMBLE INDEPENDENT SCHOOL DISTRICT Job Description Campus Accountant - Middle Schools Page 3 of 4

19. Manage requisitions and process purchase orders for all campus purchases

20. Order and facilitate the distribution supplies for the campuses

21. Assist in maintaining program inventory of equipment and software

22. Manage travel requests for campus personnel

23. Process all purchase order change orders for the campus

24. Process all receiving records for the campus

25. Coordinate with vendors to resolve billing variances

26. Communicate current status of orders and receiving records to the Accounts Payable Department by phone or e-mail

27. Reconcile open purchase orders to ensure payment has been processed and to release funds on a quarterly basis Payroll:

28. Facilitate the processing of supplemental payments Obtain proper documentation, determine appropriate coding, verify placement and availability of budget funds, and enter payments via batch entry into the MUNIS system Work closely with the Payroll Department to resolve any issues Provide guidance to the Principal form communication to the staff the deadlines listed on the District Payroll Calendar

29. Manage the Aesop absence system accounts Review and update Aesop daily to ensure proper recording of absences and payment and coding for substitutes Work with the Human Resources Department and the Payroll Department to resolve any issues. Provide guidance to the Principal form communication to the staff the deadlines listed on the District Payroll Calendar

30. Monitor campus paid payroll budget accounts

31. Identify areas of misuse or lack of training and coordinate with the Principal a plan of action

32. Maintain a general understanding of the Kronos timekeeping system and how it interfaces with the Aesop absence system and Munis financial system Financial Operations:

33. Provide primary technical support for all financial systems and escalate issues to the appropriate party

34. Drive the development of financial training materials utilized by the campus

35. Work closely with Business Systems Administrator to ensure campus processes are effective and efficient Inventory Management:

36. Coordinate textbook inventory and communications between the warehouse and the campus Textbook Coordinator

37. Manage the campus assets (both capital and inventory) by tagging new acquisitions, submitting transfer/deletion forms to the warehouse, and conducting the year-end inventory count

38. Lead and manage periodic audits of campus assets in TipWeb-IT to ensure campus asset inventory is complete and accurate HUMBLE INDEPENDENT SCHOOL DISTRICT Job Description Campus Accountant - Middle Schools Page 4 of 4

Communication

1. Maintain a positive and effective relationship with coworkers, building principals, supervisor and other District personnel
2. Provide outstanding customer service
3. Maintain good judgment and decision making when dealing with supervisor, building principals, coworkers, students and parents Other
4. Maintain confidentiality of privileged and sensitive information when received and distributed to appropriate designees as directed by the Principals and/or the Financial Services Division
5. Support the campus through participation in campus meetings and/or projects
6. Attend meetings as required for Financial Services Division
7. Maintain an organized work environment
8. Maintain a professional appearance
9. Adapt to new procedures and changes
10. Perform other duties as assigned Supervisory Responsibility None Mental Demands/Physical Demands/Environmental Factors Maintain emotional control under stress Frequent interruptions Prolonged use of equipment and computers with repetitive hand motions Frequent contact with other district/campus employees, students and parents Occasional travel within school district boundaries Workload is deadline driven Daily attendance and punctuality at work are essential functions of the job The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Campus Accountant - Middle Schools Date Campus/Department Support Coordinator Date