Campus Visit and Events Coordinator

Posting Details

Posting Details

Logo https://pa-hrsuite-production.s3.amazonaws.com/1225/docs/115824.png Institution Northern State University Working Title Campus Visit and Events Coordinator Posting Number NFE03130P Department NSU-Admissions Physical Location of Position (City) Aberdeen Posting Text

Northern State University is seeking an energetic, highly organized, and customer-focused Campus Visit & Event Coordinator to create exceptional first impressions for prospective students and guests while coordinating a variety of university events. This position plays a vital role in supporting student recruitment by delivering memorable campus visit experiences and helping plan and execute events that showcase Northern's welcoming campus community.

As the Campus Visit & Event Coordinator, you will:

• Coordinate and manage individual, group, virtual, and special campus visits for prospective students and their families.
• Plan and oversee recruitment events such as Northern Bound Days, College Planning Day, Boys State, and other admissions and community events.
• Recruit, train, schedule, mentor, and supervise student Admissions STARS (tour guides) to ensure outstanding visitor experiences.
• Collaborate with faculty, Financial Aid, Career Services, TRIO, Athletics, Facilities, Dining Services, IT, and other campus partners to coordinate successful campus visits and events.
• Assist with university-wide event planning by providing scheduling, logistical coordination, and event support using 25Live.
• Coordinate event logistics including room reservations, technology, catering, signage, promotional materials, and visitor communications.
• Manage admissions office operations related to campus visits, hospitality, visitor registration, office supplies, and promotional materials.
• Create and enhance visitor communications using Adobe Creative Suite and other communication tools.
• Track campus visit participation and related enrollment data to support recruitment efforts.

Qualifications

Required

• Bachelor's degree in marketing, communications, public relations, event management, or a related field.
• One to three years of related professional experience.
• Excellent organizational, communication, and project management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Strong interpersonal skills and a commitment to outstanding customer service.
• Ability to work collaboratively with students, faculty, staff, and community partners.

Preferred

• Two or more years of event planning or event management experience.
• Experience using event management software such as 25Live.
• Experience with Adobe Creative Suite or similar graphic design software.

What We're Looking For

The successful candidate is someone who:

• Enjoys working with students and families.
• Thrives in a fast-paced environment where no two days are alike.
• Is creative, organized, and solution-oriented.
• Takes initiative and works well both independently and as part of a team.
• Has a passion for creating engaging experiences that help prospective students feel connected to Northern.

Work Environment

This position requires occasional evening, weekend, and holiday work to support campus visits and university events. Some travel may be required. The role includes both office-based work and event setup, which may involve lifting and moving materials.

Posting Date 07/09/2026 Closing Date Open Until Filled Yes First Consideration Date 07/16/2026 Advertised Salary Depends on Experience Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8-5

Typical Hours Worked Per Week 40 Appointment Type Regular Faculty Status No Scope of Search Internal If internal, define scope of search This position requires Travel, Weekends/Holidays If other, please indicate Department Description and Cultural Expectations

Why Northern?

Northern State University offers an engaging campus environment where employees make a meaningful impact on students' lives every day. If you enjoy planning memorable events, building relationships, and helping future Wolves discover all Northern has to offer, we'd love to hear from you.

Equal Employment Opportunity Statement

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-average, Pace-fast, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Bending, Stooping, Twisting, Carrying, Climbing Stairs, Crouching, Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Kneeling, Lifting Above Waist, Lifting Below Waist, Lifting light, Lifting moderate, Pushing/Pulling, Reaching, Repetitive Motion, Sitting for sustained periods of time, Squatting, Standing for sustained periods of time, Stretching, Use Both Hands, Use of Either Hand, Independently, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Color Vision, Depth Perception, Distant Vision, Hearing, Near Vision, Peripheral Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Changes of Temperature, Exposure to Dust, Exposure to Noise Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Reference List

Optional Documents