Alumni Relations, Analysis Skills, Audiovisual, Budgeting, Career Counseling, Catering Services, Continuous Improvement, Customer Relationship Management (CRM) Systems, Educational Administration, Email Marketing, Event Management, Event Marketing, Higher Education, Logistics, Logistics Management, Metrics, Network Programming, Nursing, Organizational Skills, Presentation/Verbal Skills, Productivity Management, Project/Program Management, Reporting Skills, Scripting (Scripting Languages), Social Media, Standards Development, Strategic Planning, Time Management, Writing Skills
Title: Campus Visit & Events Coordinator - Enrollment/Admissions
Location: Liberty, MO (on-campus; occasional evenings/weekends)
Reports to: Director of Student Recruitment
Position Summary
William Jewell College seeks a proactive Campus Visit & Events Coordinator to design, plan, and deliver strategic visit programs and events for prospective students and families. The role centers on creating experiential, career-aligned programming that highlights academic majors, internship and career pathways, and post-graduate outcomes to support recruitment goals and student success. The Coordinator also serves as a key logistical partner for signature College-wide events ensuring seamless execution that reflects the College''s mission and culture.
Key Responsibilities
- Plan and manage all campus visit programs (group tours, individual visits, admitted-student events, overnight programs) from inquiry through enrollment ensuring a welcoming, accessible, and safety-conscious visitor experience.
- Develop and execute strategic events connecting prospective students to academic departments, faculty, alumni, internships, and career outcomes related to majors/areas of study (e.g., major-specific open houses, career nights, industry panels, shadow days) and targeted programming for underrepresented populations, transfer students, and high-priority recruitment markets.
- Collaborate with campus partners to support the planning and execution of major College-wide ceremonial and academic events, including Cardinal Day, Commencement, Honors Convocation, the Duke Colloquium, and the Nursing Pinning Ceremony, assisting with logistics, coordination, communications, and on-site management as assigned.
- Partner with academic departments, Career Services, alumni relations, and student organizations to design content demonstrating real-world career pathways and experiential learning opportunities.
- Manage event logistics: scheduling, registration systems, materials, campus tour guides, transportation, catering, room/AV needs, and budgets.
- Collaborate on communications and marketing for events (email sequences, web pages, social media, print collateral) and maintain accurate visit-event calendars.
- Train and supervise student ambassadors/tour guides and temporary event staff; develop scripts and standards that reinforce career-aligned messaging.
- Collect and analyze event/visit data and feedback to measure impact on yield, conversion, and attendee perception of career and academic fit; prepare reports and recommendations for continuous improvement.
Success Indicators
- Increased attendance, engagement, and satisfaction of prospective students at major-focused and career-aligned events.
- Measurable improvement in yield and major-declaration alignment among event participants.
- Strong cross-campus partnerships and repeat collaboration from academic departments and alumni/employer partners.
- Timely, accurate reporting of visit metrics and actionable recommendations implemented.
Qualifications
- Bachelor's degree required.
- 2+ years experience in higher education admissions, campus visit/event planning, outreach, or related roles. Prefer additional experience developing programs that connect academic majors to internships, careers, or employer partnerships.
- Strong project-management skills with experience coordinating multiple events and stakeholders. Prefer experience in project-management/coordination in career services programming, employer networking, or alumni engagement.
- Excellent written and verbal communication and public-speaking skills.
- Comfort working with students, faculty, staff, alumni, and external partners.
- Experience using event registration and CRM systems and standard office/AV technology and/or knowledge of enrollment management practices and yield strategies.
- Ability to work occasional nights/weekends and to travel locally.
This position is funded through a five-year grant. Continuation beyond the grant period is based on institutional needs and available funding.