Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator

Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator - MCV Main Campus, Virginia, United States

blocks--linked-image#click keydown.enter->blocks--linked-image#click" data-controller="" data-open-newtab="false" id="page_block_d04be9ac0ddbde2680c727ae9dc9c707" style="background-image: linear-gradient(rgba(0, 0, 0, 0.5),rgba(0, 0, 0, 0.5)), url("https://d25wby5c7p9100.cloudfront.net/public/uploads/599e9569ce634cc6f690338b21af637e/images/files/b11c644db1e4b7c02146bb405507b1a2/large/mountainview.jpg?1674243607");background-position: 50% 50%" title="Virginia Mountain View">

Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator

Research

Search by job title, location, department, category, etc.

Search Jobs near me

Cancer Research Training and Education (CRTEC) Data and Administrative Coordinator

• 45002596
• 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
• SVP Health Sciences SML
• Research
• Full-Time (Salaried)
• Closing at: Oct 9 2026 - 23:55 EDT
• Virginia Commonwealth University

Add to favorites View favorites

Advertising Summary: The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements.

Benefits: All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

• Continuing education for undergraduate and graduate tuition for a maximum of 6 credits per semester;

• Professional development opportunities encouraged and offered for employees as part of annual career development, e.g. certifications, seminars, courses, annual conferences, mentorship;

• 28 Vacation Days, 12+ State Holidays, and 4 Days to volunteer;

• Medical, Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA;

• Participation in the Virginia Retirement System (VRS) and other retirement saving options;

• Parental and Caregiver Leave, Short Term Disability (STD), Disability Insurance, Voluntary Long Term Care Insurance, and Employee Assistance Program.

Unit: Massey Comprehensive Cancer Ctr MBU

Department: Massey Central Admin

Department Summary: Massey Comprehensive Cancer Center

Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals

Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all

Why Richmond?

Duties & Responsibilities:

The CRTEC Data and Administrative Coordinator is responsible for managing, tracking, validating, and reporting student and trainee data to support CRTEC programs and CCSG reporting requirements. Approximately 70% of the role focuses on data collection, long-term trainee tracking, data quality, reporting, and database management, ensuring accurate and reliable information for decision-making, outcome support, and grant reporting.

The remaining 30% of the role provides administrative and operational support for CRTEC training programs, including meeting and event coordination, trainee support, travel and financial processing assistance, communications, and other program-related activities. This position works closely with CRTEC leadership, faculty, trainees, and institutional partners to support both data-driven program decisions and successful program operations.

Key Responsibilities

Student and Trainee Data Management and Long-term Follow-up (40%)

• Track student and trainee participation, program involvement, outcomes, and long-term career progression, including follow-up for up to 15 years after program participation.

• Track long-term outcomes, including education, employment, career advancement, publications, grants, research involvement, and other professional achievements.

• Enter, update, and maintain accurate records for all students and trainees in designated CRTEC data systems.

• Ensure all new student and trainee records are entered in a timely and consistent manner.

• Perform routine data cleaning, validation, and quality assurance to maintain accuracy, completeness, and consistency.

• Identify missing, incomplete, or inconsistent data and work with appropriate team members to resolve discrepancies.

Systems and Database Utilization (15%)

• Use and maintain multiple data systems, including REDCap, Flight Tracker, NIH Reporter, PubMed, Massey's homegrown tracking systems, and other approved platforms.

• Access public databases, institutional libraries, and research tools to update and verify existing trainee records.

• Assist with the development, testing, enhancement, and maintenance of the CRTEC homegrown database.

• Support system improvements by identifying data gaps, workflow issues, and opportunities to improve tracking and reporting efficiency.

Reporting, Data Quality and Process Improvement (15%)

• Support the development and documentation of standard operating procedures (SOPs) for data collection, data entry, follow-up tracking, quality assurance, and reporting.

• Help establish consistent best practices for maintaining student and trainee records across CRTEC programs.

• Assist with training or guidance for staff who enter, review, or use CRTEC-related data.

• Collaborate with CRTEC leadership, program staff, faculty mentors, trainees, data analytics teams, and other stakeholders to support accurate and timely reporting.

• Assist in preparing reports, data summaries, and ad hoc analyses to support program evaluation, institutional reporting, grant reporting, CCSG submissions, and leadership decision-making.

• Communicate data issues, trends, and follow-up needs clearly to the appropriate team members.

• Monitor data quality on an ongoing basis and recommend improvements to strengthen accuracy, completeness, and usability.

Administrative Support and Program Operations (30%)

• Provide ongoing administrative and programmatic support for CRTEC training programs, including calendar management, meeting coordination, travel arrangements, financial processing support, event logistics, trainee support, and other administrative operations necessary for successful program implementation.

The position requires working mostly in person during the first three to six months of hire. After that, employees may be eligible for a hybrid schedule of 2-3 days per week in the office, depending on performance and business needs. During the summer, the role is expected to be fully in person (late May to end of July).

Qualifications:

Minimum Qualifications

• Education: Bachelor's degree from an accredited four year university or equivalent combination of education, experience, and training.

• 2 plus years of experience with Microsoft Excel, including tables, formulas, summaries, and basic data analysis.

• 2 years of experience managing, cleaning, and maintaining large datasets accurately.

• Strong attention to detail, with the ability to identify missing or inconsistent information.

• 1 + years of experience coordinating multiple projects, meetings, events, or administrative processes while managing competing priorities.

• Ability to work collaboratively with multiple offices, departments, faculty, trainees, and stakeholders or equivalent.

• Strong organizational skills, including the ability to manage deadlines, follow-ups, and data requests.

• Effective written and verbal communication skills.

• Ability to handle student, trainee, and program data with confidentiality and professionalism.

• Comfortable learning and using multiple databases, systems, and online research tools.

• Ability to follow documented procedures and support consistent data entry and reporting practices.

• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience with REDCap, NIH Reporter, PubMed, Flight Tracker, or similar tracking systems.

• Experience supporting program outcomes/evaluation, grant reporting, academic reporting, or long-term outcome tracking.

• Experience supporting academic programs, professional development programs, training programs, or administrative operations in a higher education, healthcare, or research environment.

• Experience at an NCI-designated cancer center or academic setting.

• Familiarity with student, trainee, research, education, or workforce development data.

• Experience creating or supporting SOPs related to data management or reporting.

Applicants must be authorized to work in the US without the need for current or future or permanent residence sponsorship. Sponsorship is not available for this position.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Please let us know if you were referred by a current Massey employee to ensure we honor our commitment to the Employee Referral Program.

Position will remain open until filled. Applications received by October 9th, 2026 will be given priority consideration.

Salary Range: Commensurate with experience, range minimum of $59,000

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 93406 - Open (Research Coordinator RS)

Contact Name: Massey HR

Contact Email: masseyhr@vcu.edu

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Apply Now

Already applied for a job?

Similar Jobs

Assistant / Associate Professor

Blacksburg, Virginia, United States Mechanical Engineering

The Department of Mechanical Engineering at Virginia Tech seeks applications for multiple tenure track faculty positions at the Assistant or Associate Professor level, depending on experience and qualifications, in the broad area of advanced manufacturing with an anticipated start date of August 2027.

Bank Examiner

Richmond, Virginia, United States, 23219

Additional Detail Bank Examiner (Remote in Virginia) Anticipated Salary Range: $51,418 - $72,000 The State Corporation Commissions (SCC) Bureau of Financial Institutions (BFI) seeks a Bank Examiner who has a passion for public service and protec...

Senior Internal IT Auditor

Richmond, Virginia, United States, 23219

Additional Detail Senior Internal IT AuditorStarting Salary Range: $80,000 - $120,000 The State Corporation Commissions (SCC or Commission) Office of Internal Audit seeks a talented and motivated Senior Information Technology (IT) Auditor t...

09679 - Engineer Senior Traffic

1601 Orange Road, Culpeper, Virginia, United States, 22701

Hiring Range: $88678.00 to $144102.00 Full Time or Part Time: Full_Time Additional Detail Description for Candidates: Plan, implement and manage the safety program, with emphasis on proactive safety analysis and crash and fatality prevention. Est...

04303 - Engineer Structure & Bridge Maintenance Management

9120 Lockwood Boulevard, Mechanicsville, Virginia, United States, 23116

Hiring Range: $77276.00 to $125574.00 Full Time or Part Time: Full_Time Additional Detail Description for Candidates: Provide technical advice, guidance and training regarding assigned engineering program areas. Prepare analyses, reports, and rec...

22847 - Eng Traffic

2430 Pine Forest Drive, Colonial Heights, Virginia, United States, 23834

Hiring Range: $77276.00 to $125574.00 Full Time or Part Time: Full_Time Additional Detail Description for Candidates: Conduct complex traffic engineering studies including, but not limited to traffic signal studies and modifications, speed studie...

×

Close

Candidate Details

×

This website uses cookies.

"Cookies" are small files either stored on a server or sent back to a visiting computer. In certain applications user information is stored as cookies, which are then sent back to and stored on the user's computer. Some sections of the website use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users' experience.

Please see our Privacy Policy.

I do not accept I accept

The Commonwealth of Virginia is an Equal Opportunity Employer

It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

E-Verify

Virginia uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. To check your current eligibility visit Self Check.

Need Accommodations

If you need accommodations as an applicant, please contact the Human Resources Office of the hiring agency directly for more information.

Need Help

For login or system issues, please complete and submit this form. For job related questions, please contact the agency contact on the job posting.