Capital Program Administrator (5-yr LTE)

Capital Program Administrator (5-yr LTE)

Salary

$92,431.19 - $127,597.54 Annually

Location

Bellevue City Hall, 450 110th Ave NE, Bellevue, WA

Job Type

Limited Term

Remote Employment

Flexible/Hybrid

Job Number

26-00228

Department

Finance and Asset Management

Division

FAM_FiscalMgmnt

Opening Date

07/17/2026

Closing Date

7/27/2026 11:59 PM Pacific

FLSA

Exempt

Bargaining Unit

NONAFF

• Description
• Benefits
• Questions

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The Capital Program Administrator is a hybrid role that combines responsibilities of a project controls specialist and a financial analyst. The position provides comprehensive program administration, financial oversight, budget analysis, contract support, and performance reporting for the Grand Connection capital program.

The role requires strong analytical skills, attention to detail, excellent communication abilities, and comfort working in a dynamic environment with evolving needs. The position works under the direction of the Finance & Asset Management Fiscal Manager and has frequent visibility with the Director of the Office of the Grand Connection, City Manager's Office, department stakeholders, and external partners.

If you thrive in high visibility, multidisciplinary work; enjoy building systems from the ground up; and excel in both structured financial analysis and complex project delivery support - this position is ideal.

ABOUT THE OFFICE OF THE GRAND CONNECTION

The Office of the Grand Connection leads a transformational, multi-year effort to create a continuous pedestrian and bicycle corridor stretching from Meydenbauer Bay Park through Downtown Bellevue, across Interstate 405, and connecting into Eastrail. This ambitious program includes multiple capital projects, complex interdepartmental coordination, and the development of a landmark signature bridge over I-405. The program reflects Bellevue's commitment to community placemaking, multimodal mobility, innovation, and world-class urban design.

The Office functions within the City Manager's Office and works closely with departments across the organization, including Transportation, Community Development, Finance & Asset Management, and others. This position is central to ensuring the program's financial integrity, project governance, and successful delivery.

Essential Duties and Responsibilities

Capital Program Administration & Project Support

• Oversee and coordinate development and administration of professional services and construction contracts, ensuring compliance with federal, state, and city requirements.
• Prepare contract documents, amendments, bid packets, Council agenda materials, and notices to proceed.
• Support construction processes including submittal workflows, change order processing, progress payments, closeout documentation, and communication tracking.
• Serve as a liaison between project managers, Procurement Services, external consultants, and contractors.
• Develop, maintain, and improve project management systems supporting schedules, cost tracking, and portfolio reporting.
• Support project governance by preparing materials, documenting decisions, and maintaining auditable governance records.
• Collect and analyze project-level performance data (schedule, cost, risks, contingencies) and flag items requiring leadership attention.

Financial Analysis, Budget Management & Reporting

• Lead financial monitoring, forecasting, and variance analysis for all elements of the Grand Connection capital program.
• Develop and maintain detailed financial tracking systems for contracts, encumbrances, expenditures, revenues, and multiyear commitments.
• Prepare monthly financial performance reports for the Director, Project Engineers and other city stakeholders.
• Conduct complex financial analyses to identify trends and assess fiscal impacts of design and delivery decisions.
• Coordinate with Finance & Asset Management staff to support biennial budget development, CIP budget updates, funding crosswalks, and personnel cost validation.
• Ensure alignment of financial planning with organizational priorities, project needs, and long-range capital funding strategies.
• Build dashboards, KPIs, and performance management tools to assess progress against program goals and industry benchmarks.

Cross-Departmental Leadership & Strategy

• Serve as the financial and programmatic point of contact for partnering departments, ensuring clear communication and alignment across project teams.
• Provide briefings to the senior leadership, translating complex financial and technical information into clear narratives.

SUPERVISION RECEIVED & EXERCISED

• Works under the general supervision of the Finance and Asset Management Fiscal Manager.
• No formal supervisory responsibilities; may lead cross-departmental teams, consultants, or project-specific workgroups.

Qualifications

Education & Experience

• Bachelor's degree in public administration, business administration, finance, accounting, planning, engineering, or related field.
• Three to five years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work.
• Experience in public-sector infrastructure or capital program environments strongly preferred.
• Or equivalent combination of education, training, and experience.

Knowledge, Skills & Abilities

• Strong knowledge of public budgeting, governmental accounting, and capital project financial management.
• Familiarity with contract administration, procurement processes, and public works requirements.
• Ability to research, analyze, and evaluate proposed projects, costs, and programmatic impacts.
• Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e. Microsoft PowerBi, Excel, Tableau, etc)
• Experience managing SharePoint for financial reporting, analysis and collaboration purposes.
• Staying current and strong with technical skills in common tools, including but not limited to Microsoft O365 including Teams, SharePoint, PowerBI, Excel, Visio, Word, Forms.
• Advanced Microsoft Excel skills and ability to work across multiple software systems.
• Ability to communicate complex concepts clearly in writing, presentations, and discussions.
• Strong interpersonal skills, customer service focus, and the ability to work collaboratively across departments.
• Ability to thrive amid ambiguity, adapt to change, and build systems where none exist.
• Strong organizational skills and attention to detail while maintaining awareness of the broader program vision.

Supplemental Information

Limited Term Employee (LTE): A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than five consecutive years (60 months).

Flexible/Hybrid Working: Remote work for this position is subject to departments operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington and within commuting distance to Bellevue City Hall.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial drivers license (CDL), licensures, or additional certifications.

At the City of Bellevue, youll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. Youll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:

Medical

Employees are offered a choice of medical coverage through the Citys self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).

Dental

Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.

Vision

Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employees Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:

More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue

• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note: The City of Bellevue does not participate in the Social Security Administration (SSA) program and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan.

NOTE: This is a brief summary of the benefit programs for the Citys non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

01

Your responses in this section will be used to review your application and determine your eligibility for this position. The experience listed here MUST match the employment history provided in your application. If your answers do not align, please go back and update your application before submitting, as any discrepancies may result in removal from consideration. Please note, it is not acceptable to use "See Resume" or "See Above". We do not accept resumes as a substitute for a completed application. Do you understand and agree to these requirements?

• I confirm that the information provided here is consistent with my application.
• I do not agree with the statements above.

02

Which statement below best describes the highest level of education you have completed in public administration, business administration, finance, accounting, planning, engineering, or a related field?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelors Degree
• Masters Degree or above

03

How many years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work do you have?

• No experience
• Less than 1 year of experience
• 1-3 years of experience
• 3-5 years of experience
• 5-7 years of experience
• More than 7 years of experience

04

How would you describe your experience analyzing capital project schedules, costs, or risks?

• No experience
• Basic familiarity
• Regular use of project controls tools and analysis
• Advanced experience developing or managing program level analytics

05

What best describes your experience with public sector budgeting or capital financial management?

• No experience
• Basic exposure
• Moderate direct experience
• Significant experience leading or managing budgets

06

Please describe your experience. (500 words or less)

07

What best describes your experience with contract administration for professional services or construction?

• No experience
• Assisted with contract processes
• Independently managed contract development and compliance
• Led contract administration for multiple capital projects

08

Please describe your experience. (500 words or less)

09

How would you describe your experience preparing professional services or construction contract documents (e.g., scopes, amendments, notices to proceed)?

• No experience
• Assisted others
• Independently prepared contract documents
• Led contract development for complex capital projects

10

What best describes your experience with public procurement or bidding processes?

• No experience
• Basic familiarity
• Regular experience supporting bid or RFP processes
• Significant experience leading procurement or bidding activities

11

What best describes your experience managing contract compliance with federal, state, or municipal requirements?

• No experience
• Some familiarity
• Regularly ensure compliance
• Responsible for compliance oversight across multiple contracts

12

What is your level of experience managing financial tracking for contracts (encumbrances, invoices, progress payments)?

• No experience
• Basic data entry
• Regular tracking and monitoring responsibilities
• Full responsibility for contract related financial monitoring

13

Which software tools have you used professionally in a project or financial analysis environment? (Select all that apply)

• Excel
• Power BI
• Tableau
• SharePoint (collaboration and reporting)
• Microsoft Word, Teams, Forms, Visio
• Other project management or financial tracking systems
• None of the above

14

Which contract administration tasks have you performed? (Select all that apply)

• Preparing contract documents or amendments
• Managing bid packets or procurement workflows
• Preparing council/board agenda materials related to contracts
• Processing change orders
• Reviewing consultant invoices or progress payments
• Leading or coordinating contract compliance
• Supporting contract closeout documentation
• None of the above

15

The City of Bellevue is a hybrid workplace. This is a Washington State job, and candidates must reside within a reasonable distance of City Hall and be onsite in Bellevue at least 2 day(s) per week.

• Yes, I am interested in hybrid schedule and available to be onsite 2 or more days per week.
• No, I am interested in fully remote position.

Required Question

Employer City of Bellevue

Address PO Box 90012

Bellevue, Washington, 98009

Website http://www.bellevuewa.gov/