Capital Projects Administration Manager

Capital Projects Administration Manager

Salary

$89,876.80 - $116,844.00 Annually

Location

Denton, TX

Job Type

Full-Time

Job Number

26-00235

Department

Engineering Services

Division

Engineering Administration

Opening Date

07/01/2026

Closing Date

8/2/2026 11:59 PM Central

FLSA

Exempt

• Description
• Benefits
• Questions

Summary

This requisition expires on August 2, 2026 but may close earlier if the position is filled prior to the expiration date.

Responsible for providing executive level support to the Capital Projects Leadership Team, supervising administrative staff and maintaining critical data ranging from performance measures to capital project status.

Essential Functions and Other Important Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Development, implementation and ongoing management of operating budgets; prepares and assists with the presentation of the annual operating budget; assists managers in monitoring and analyzing program budgets; forecasts, prioritizes, and recommends funding levels for operational programs and capital improvement projects.
• Provides technical reporting support for the development of the Capital Improvement Plan (CIP) budget and monitors fund availability for CIP projects, manages necessary transfers.
• Responsible for creating and implementing administrative procedures and standards including but not limited to procurement, contract administration, user application support, operational reporting, and executive correspondence.
• Creates, edits, and/or approves the department's agenda items for the Public Utilities Board (PUB) and City Council. Makes final recommendations to the Capital Projects Leadership Team regarding all agenda items and serves as final approval in his/her absence.
• Develops, oversees and manages the department's performance management program; creates performance measures, creates report processes, coordinates with Technology Services and vendors, and regularly communicates with operation managers.
• Acts as the primary contract administrator for the department, prepares contract solicitation documents, including three- to five-year revenue and expenditure forecasts, contract specifications and scopes of work for the development of bids.
• Oversees the procurement of services and supplies for the department; ensures the adherence to procurement policies.
• Supervises the Capital Projects Administration Team.
• Manages and oversees complex projects, including technology, analysis and evaluations; prepares written reports as requested; conducts surveys and presents data as needed.
• Evaluates the performance of staff; interviews and selects employees for vacancies; recommends transfers, reassignments, terminations and disciplinary actions; plans, coordinates and facilitates employee training and development.
• Represents the department on committees and boards; attends City Council meetings.
• May act as liaison with local and/or state agencies; may represent or act as liaison with organizational and community groups.

SUPERVISORY/BUDGET RESPONSIBILITIES

• Select, train, supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
• Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• Bachelor's Degree from an accredited college or university in business, public administration, or related field; and,
• Four (4) years' experience in administrative experience, including such areas as budget preparation, data gathering and analysis, and report writing or related field; and,

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES

An individual must be able to perform each essential duty satisfactorily. The list below represents the knowledge, skill, and/or ability to perform this job successfully:

• Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations.
• Knowledge of project management principles, including the ability to review and recommend project improvements based on scope and budget.
• Knowledge of effective research-based strategies, theories, techniques, and methodologies.
• Skill in analyzing, researching, interpreting, and understanding policies, laws, and regulations, and providing workable recommendations and solutions that maintain compliance.
• Skill at the intermediate level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail.
• Ability to motivate, mentor and train through direct and indirect influence.
• Ability to motivate, mentor, and train through direct and indirect influence to promote a culture of accountability, collaboration, and continuous improvement.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to prepare budget documentation and to monitor expenditures to implement fiscal control and maintain budget compliance.

Environmental Factors and Conditions/Physical Requirements

CONDITIONS OF EMPLOYMENT

• Must pass a drug test, criminal history background check, employment history verification, and social security number verification.

SAFETY

• Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting and carrying less than 15 pounds.
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travel to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must attend regularly scheduled and special meetings.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

TOP TIER BENEFITS

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT

The City of Denton is an equal opportunity employer. It is the City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.

E-Verify:

The City of Denton participates in the federal E-Verify program in order to verify a new employees authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

The City of Denton maintains competitive benefit options. Details are available here.

01

Do you believe you meet the minimum qualifications as outlined in the job description?

• Yes
• No

02

Which best describes your highest completed level of education?

• High School Diploma or GED
• Associate Degree or Technical Certification
• Bachelors Degree
• Masters Degree or higher
• None of the above

03

This position requires working overtime outside of regular business hours as needed. Can you meet this requirement?

• Yes
• No

04

Check the boxes next to the systems/software in which you are proficient:

• Microsoft Word
• Microsoft Excel
• Procore
• Microsoft PowerPoint
• Smartsheets
• JD Edwards
• None

05

How many years of paid, professional-level experience do you have as a supervisor?

• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

06

How many years of paid, professional-level experience do you have in this field?

• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

07

Do you possess a Class "C" Drivers License?

• Yes
• No

Required Question

Employer City of Denton

Address 601 E. Hickory Street

Suite B

Denton, Texas, 76205

Phone (940) 349-8340

Website http://www.cityofdenton.com