Capstone Design Coordinator

Posting Details

Posting Details

Posting Number S15762P Working Title Capstone Design Coordinator Department ENGR-Experiential Prg & Outrea About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website https://engineering.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

This is a full-time position that will work in person on the main Athens campus. Standard business hours are 8am-5pm.

Advertised Salary $49,000+, based on experience Posting Date 09/15/2026 Open until filled Yes Closing Date Proposed Starting Date 11/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Academic Program Coord I FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

• Experience in outreach activities, program planning, student services and/or experiential learning
• Experience with USG/UGA systems/software

Position Summary

UGA's College of Engineering seeks a full-time Capstone Design Coordinatorthat will manage the day-to-day operations of the college's growing Capstone program and Design Showcase. Working under the supervision of the Director of Experiential Programs and Student Success Assessment, the Capstone Design Coordinator will maintain core program functions, coordinate with students, faculty, and project sponsors, support students throughout their capstone experience, assist with partner engagement, and help plan and execute the program's signature event- the Capstone Design Showcase.

The Capstone Design Program has become a signature component of the undergraduate experience at the University of Georgia. Capstone Design is a required course for all students across each of the college's eight undergraduate engineering degree programs, in addition to a growing number of Computer Science students and represents the culmination of the undergraduate curriculum. The College of Engineering's Capstone program involves over 600 students, and approximately 200 project proposals annually.

This staff position will join the College's Office of Student Success within the College of Engineering and will work with staff, faculty, students, campus partners, and industry program partners year-round to ensure that the Capstone program and the Design Showcase meets all program deliverables and that Capstone students are supported during the lifecycle of their projects.

Knowledge, Skills, Abilities and/or Competencies

• Excellent interpersonal skills, professional demeanor, self-motivation, experience in a varying environment, and the ability to multi-task are essential.
• Proficiency with technology and prior experience related to outreach activities and experiential learning with academic software.

Physical Demands

• Extended times sitting at computer/desk.
• Frequent travel between Driftmier Engineering Center and event locations.
• Driving to perform job related duties.
• Lift/carry small items up to 25 lbs

Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Capstone Design Program Operations

• Works in close collaboration with Director of Experiential Programs & Student Success Assessment to organize and execute day-to-day operations of the Capstone Design Program.
• Updates and maintains EduSourced project management platform to maintain user list, milestone deadlines, and project and client records.
• Assists faculty with team formation and assignments to projects in the system. Responsible for pulling reports and assisting in providing updated program data to college leadership regarding number and types of projects, partners, etc.
• Coordinates with program faculty and staff to organize and schedule monthly instructor meetings, maintain accurate documentation regarding project milestone schedule and the corresponding deliverables for each instructor.
• Works with Director of Experiential Programs and J.W. Fanning Institute for Leadership Development to schedule EELD module sessions, track and report on student module and certificate completion, and maintain EELD eLC page for students.
• Assists Director of Experiential Programs and Student Success Assessment with NDA and Intellectual Property documents and approvals.
• Collaborates with the College of Engineering's Marketing & Communications teams to develop and update content for Capstone Design partner guides, email newsletters, program marketing materials, and social media campaigns.
• Maintains updated databases of current, past, and potential project partners for project solicitation and communication.
• Coordinates with program faculty and staff to organize and implement Capstone Design Program surveys (360 Peer Evaluation, Program Evaluation Survey, etc.)

Percentage of time 35 Duties/Responsibilities

Capstone Program Student Support

• Provides support services to currently enrolled capstone students.
• Maintains regular communication with Capstone students regarding program milestones & deadlines, and address student questions as needed.
• Develops and update student resources including an annual handbook for Capstone students.
• Assists with team budget request processes, tracking approved purchases, and ensuring adequate records of team funding.
• Communicates with students regarding policies related to project material purchasing, team travel, and reimbursement processes.
• Collaborates with program faculty and staff to facilitate project bidding process. Deliver presentations and communicate with students regarding project bidding requirements and deadlines.
• Tracks capstone students enrolled in E-Mobility, Aerospace, and Engineering Entrepreneurship (new), Ecological Engineering (new) certificates and ensure they are assigned to projects that align with certificate requirements.
• Collaborates with School of Computing faculty to recruit CSCI student participation in Capstone Design. Assist with CSCI program applications, notifications, and course registration.

Percentage of time 35 Duties/Responsibilities

Capstone Design Showcase Lead

• Oversees the planning, organization, and execution of the annual Capstone Design Showcase event in partnership with Director of Experiential Programs & Student Success Assessment, and the college's Special Events Manager.
• Communicates with students regarding event details and requirements through email and class presentations.
• Follows the Capstone calendar, ensure all showcase deliverables are met throughout the year, with a particular focus in the Spring semester as the large Showcase event approaches in April.
• Serves as day-of lead for Capstone Design Showcase- this includes logistics such as transportation, technology needs, student booth space, vendor coordination, and event set up and tear down.
• Leading up to the showcase, partners with students to ensure all requested materials/supplies were delivered and received.
• Serves as the primary point of contact for students regarding the showcase event.
• Partners with Director of Experiential Programs & Student Success Assessment and the College's Special Events Manager ahead of the showcase to ensure readiness for Design Showcase.
• Collects and track team deliverables in preparation or for the showcase event.

Percentage of time 15 Duties/Responsibilities

First-Year Research Experience (FYRE) Program Operations

• Develops and shares program promotional materials to encourage program participation (flyers, emails, tv screens)
• Organizes and holds Information Sessions to introduce the program to first-year students, discuss program requirements, and answer questions
• Coordinates with participating engineering faculty to receive and organize research laboratory information for student-laboratory pairing.
• Creates and manage the FYRE application process.
• Coordinates with the Director of Experiential Programs & Student Success Assessment to register students for research credit courses.
• Conducst yearly end-of-program assessment with participating students and faculty and generate an Assessment Report that will be used for program continuous improvement and program promotion.
• Assists maintaining pipelines of both incoming FYRE students and future CURO students.

Percentage of time 10 Duties/Responsibilities

Other duties as assigned

• Other duties as assigned that contribute to the operations and success of the Capstone program within the College of Engineering.
• Attend College of Engineering staff meetings and complete UGA trainings as required.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Lauren Anglin, Director of Experiential Programs & Student Success Assessment Recruitment Contact Email lauren.anglin@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a valid Driver's license?
• YES
• NO

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents