Career Student Associate (Work-Study)

Position Details

Position Information

Position Title Career Student Associate (Work-Study) Academic Year 2026-2027 UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Career Student Associate is a vital member of the Career Services team at the University of the Incarnate Word. This position is designed to provide students with an opportunity to gain valuable work experience while assisting their peers in navigating the career development process. The Career Student Associate will support the Career Services Office in its vision to empower students to explore their interests and talents, develop their brand, and gain professional experience to make the successful transition from college to a profession. The Career Student Associate reports to the Director of Career Services.

Essential Functions

Front Desk Operations:

• Welcome and assist students, alumni, and employers visiting the Career Center.
• Answer phone calls and emails, providing information and directing inquiries to the appropriate staff members.

Resource Management:

• Maintain and organize career-related resources, including job postings, company literature, and career related materials.
• Assist in updating and managing relevant portions of our career management platform, Handshake.

Event Support:

• Assist in the planning and execution of career-related events, workshops, and employer engagement activities.
• Help coordinate logistics for career fairs, networking events, and on-campus employer visits.

Appointment and Workshop Scheduling:

• Assist students in scheduling appointments with professional staff and peer career coaches.
• Manage the appointment schedule and remind students of upcoming appointments where appropriate.
• Manage Workshop schedule requests and direct inquiries to the appropriate staff members and update main calendars when appropriate.

Data Entry and Reporting:

• Input and maintain accurate records of student interactions and services provided.
• Generate reports on career center usage and trends.

And other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Strong interpersonal and communication skills (both written and verbal)
• Demonstrated organizational and time-management abilities
• Interest in assisting peers in their career journey
• Proficiency in Microsoft Office Suite and comfort with technology platforms
• Attention to Detail
• Punctuality and dependability
• Ability to work independently and as part of a team.
• Ability to learn new software platforms as necessary to complete office functions
• Ability to work effectively with individuals from diverse communities and cultures

Benefits:

Gain practical experience in a professional office environment.

Develop and enhance customer service and communication skills.

Networking opportunities with employers, alumni, and career professionals.

Access to valuable resources and insights to support personal career development.

Required Education

• Current UIW student with a 2.5 GPA (or higher), awarded Financial Aid Work-Study eligibility.
• Current UIW student approved and eligible to participate in the Federal Work-Study program.

Required Work Experience

None.

Preferred Qualifications

• Experience in customer service environment is a plus
• Experience using Microsoft Office or related platforms
• Prior office experience or in a similar setting.
• Typing and data entry skills.
• Experience with marketing and social media.

Required Certifications, Licenses or Registrations

None.

Work Hours

Variable hours Monday through Friday 8:00am-5:00pm.

Physical Demands

None

Posting Details

Posting Details

Posting Number STU1689PO Number of Vacancies 3 Job Type Part Time Job Category Students Desired Start Date 08/01/2026 Multi-Hire Pool Yes Position End Date (if temporary) Reports to Director of Career Services Salary $11.00/hr Open Date 09/16/2027 Close Date 05/15/2027 Open Until Filled No Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Applicant Documents

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UIW student?

• Yes, I am a doctoral student

• Yes, I am a graduate student

• Yes, I am a senior

• Yes, I am a junior

• Yes, I am a sophomore

• Yes, I am a freshman

• No, I am not a UIW student

• • Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?

• yes

• no

• I don't know

• • What social media platforms are you experienced in using firsthand?

(Open Ended Question)