Catholic Religious Education Coordinator

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1.  General:  CATHOLIC ADMINISTRATIVE RELIGIOUS EDUCATION COORDINATOR

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1  Description of Services/Introduction:  This is a non-personal service(s) contract to

provide provide Catholic Administrative Religious Education Coordination services at USAG

Hawaii. This role involves assisting the Catholic Chaplain and Priest in conducting religious

education services in accordance with the Roman Catholic Church's guidelines, Archdiocese

for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies..

1.2  Background: The services fall under the USAG Hawaii Chaplain’s Religious Support

Program as defined in the Command Master Religious Program (CMRP). The mission of the

Chaplain’s Religious Support Program is to provide military religious support activities that

meet the religious requirements of Soldiers, Families, and authorized civilians. The primary

goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religious

preference which is a statutory requirement under USC Title 10. As a non-personal services,

the Contractor is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3  Scope:  The contractor shall provide Catholic Administrative Religious Education

Coordinator to the USAG Hawaii Religious Support Office (RSO). This is a non-personal

services contract between the USAG Hawaii Religious Support Office (RSO) and the

Contractor to perform tasks and provide deliverables identified herein. The contractor shall

become knowledgeable of the Religious Education (RE) Program through the review of SOPs,

program schedules, Concept of Operations, etc. The contractor shall attend and participate in

required meetings scheduled by the Parish in order to gain and provide information pertaining

to RE. The contractor shall become knowledgeable of the Religious Education (RE) Program

through the review of SOPs, program schedules, Concept of Operations, etc. The contractor

shall prepare and provide a monthly calendar of all RE events to include special seasonal

events. The contractor shall prepare and track multiple documents pertaining to RE programs

during regular and seasonal time periods. Documents include the facility reservation request

form, RE flyers and the attendance reports. The contractor shall assist in the preparation of

program materials for regular and seasonal RE programs. This assistance includes making

copies, distribution of supplies and materials and resetting the space used at the conclusion of

the RE program activities. All services should be conducted in alignment with the Archdiocese

for Military Service (AMS) requirements defined in Part 4 of this JOB DESCRIPTION.

1.4  Objectives: The Contractor shall support comprehensive Catholic religious education

programs which run concurrently with the traditional academic year (AY). The Contractor shall

support and facilitate Catholic religious education activities as specified in the JOB DESCRIPTION. The

Contractor shall serve as a Chaplain Corps’ special resource person who provides program

support functions. The contract service provider shall consult and coordinate with the Catholic

priest endorsed by the Archdiocese for the Military Services (AMS) and Garrison RSO

personnel (Garrison Chaplain, Director of Religious Education, or other assigned staff).

2.0  Government Hours of Operation:  Government business hours are between 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Coordinator shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this JOB DESCRIPTION when the Government facility is not closed for the above reasons. When hiring personnel, the Coordinator shall keep in mind that the stability and continuity of services are essential. 

This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Some tasks may require holiday, evening, and weekend hours.

2.1  Place of Performance:  The services to be performed under this contract shall be

performed at USAG Hawaii Main Post Chapel and AMR Chapel.

3.0  Background Checks: A Tier 1 with State Criminal History Repository (SCHR) is required for Catholic Administrative Religious Education Coordinator.

PART 4

SPECIFIC TASKS

PART 4

SPECIFIC TASKS

4. Specific Tasks:

4.1. Meeting Participation: The Contractor shall attend 100% of Monthly COR meeting, In

Progress reviews for programs, Parish Counsil in order to gather program information for the

completion of Catholic Administrative Religious Education Coordination tasks (Para 4.2-4.5).

4.2. Monthly Calendar: The Contractor shall provide a monthly Catholic Religious Education

calendar to COR NLT the final business day of the preceding month (ex: April calendar

provided by the final business day of March) (Deliverable A.011). The Catholic Religious

Education Calendar should include regular and seasonal Religious Education (RE) events,

Chapel and Catholic community events, Community Resiliency Expo, Background check

Rodeoholiday closures and special Holy days.

4.3. Preparation for Religious Education Classes: The Contractor shall prepare facility

reservation request forms, develop flyers for RE programs, and track weekly RE program

attendance to coordinate support of the RE program during regular and seasonal RE program

periods. Seasonal period programs include Advent, Christmas, Lent, Easter, Vacation Bible

School, RE Kickoff. The Contractor shall submit prepared facility reservation requests for

approval by the Priest or other Chaplain sponsor to the COR and Priest/Sponsor NLT 45 days

prior to the service or event (Deliverable A.012). The Contractor shall prepare publicity flyers

for all special services and events and submit to the COR and Priest/Sponsor NLT 45 days

prior to the service or event (Deliverable A.013). The RE program attendance report shall be

submitted to the COR NLT the first business day of the month (Deliverable A.014). These

items will correspond with the Religious Education calendar and details as provided in monthly

meetings (Para 4.1 and 4.2.).

4.4. Preparation of Program Materials: The Contractor shall format and organize the

program materials (curriculum and corresponding supplies) provided by the Priest, Director of

Religious Education or other government employee for RE programs weekly during regular

and seasonal RE program periods. This preparation and organization of materials shall include

making copies, distributing supplies/materials to learning spaces, and reset of classrooms or

RE spaces at conclusion of the program. These items will correspond with the Religious

Education calendar, program documents, and details as provided in monthly meetings (Para

4.2.). The Contractor shall submit a report of consumed materials and supplies NLT the first

business day of the month (Deliverable A.015).

4.5. Preparation of Sacramental Records: The Contractor shall collect all supporting

documentation (birth certificates, Baptism and First Communion certificates, etc.) from eligible

members of the Catholic Community who are preparing to receive a Sacrament. The

Contractor shall accurately prepare the corresponding AMS record in the AMS portal by

preparing the document online, attaching all supporting documents and saving the record for

certification and signature by the Priest (Deliverable A.016).

5.0 Qualifications All candidates must meet the following qualifications criteria:

•  Be a practicing Roman Catholic in good standing.
• Understand the liturgical and sacramental requirements of the church.
• Be competent with computer programs such as MS Word, Excel and Facebook.
• Be willing to undergo a background check.
• Have demonstrable devotion to the church and its teachings.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the specific attributes/qualifications above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.  

Apply directly at: https://music-ministry.jobsoid.com (scroll down to “”) in order to expedite your application.  Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting.  References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.