Central Employee Records Coordinator - Part Time

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan's leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$26.18 - $35.08

This position is on-site.

Are you someone who thrives on keeping processes organized, accurate, and running smoothly behind the scenes? In this role, you'll be a key resource for employee-related processing, ensuring critical HR functions are handled with precision, efficiency, and care.

What You'll Do:

• Serve as the primary point of contact for employee-related transactions including new hires, job changes, badge access, and separations
• Maintain and manage departmental personnel records, ensuring accuracy and confidentiality
• Review attendance data submitted by employees and attendance clerks for completeness and accuracy
• Input and track attendance information within the Human Resources Information System (HRIS)
• Utilize County systems to generate and provide detailed labor distribution data using multiple financial identifiers
• Perform advanced, high-volume administrative functions that require strong attention to detail and organization
• Leverage countywide and department-specific software to support daily operations and reporting needs

Why You'll Love It Here:

• You'll play a vital role in supporting employees and ensuring smooth HR operations across the department
• The work is detail-driven and impactful, perfect for someone who enjoys accuracy and process management
• Opportunity to build expertise in HR systems, reporting, and workforce data
• Work in a collaborative, mission-driven environment where your contributions matter
• Gain exposure to a wide range of HR functions and processes within local government

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

REQUIRED MINIMUM QUALIFICATIONS

1. Must be a high school graduate or have a certificate of successful completion of the General Educational Development Test.

2. Have had at least five (5) years of responsible full-time work experience involving maintenance of employee records on a computerized personnel record system for a large organization.

NOTE: Coursework at an accredited college, university, or business school in a related area may be substituted for up to three (3) years of the experience listed in 2. above on a year-for-year basis.

ADDITIONAL DESIRABLE QUALIFICATIONS

1. Considerable knowledge of the County's attendance system, rates of accumulation and relationship to benefit dates.

2. Considerable ability to perform on-line input to the Human Resource database information system.

3. Considerable knowledge of the County's rules, policies, procedures, and organization structure.

4. Considerable knowledge to present ideas effectively, both orally and in writing.

5. Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions.

6. Considerable knowledge of principles of governmental organization and administration.

7. Considerable ability to meet continual deadlines and to prioritize duties.

8. Reasonable ability to make routine decisions in accordance with departmental policies and procedures.

9. Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments.

10. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

SUPERVISION EXERCISED

Functions as a leader over clerical and student employees. Trains, assigns, instructs, and checks the work of employees.

ESSENTIAL JOB FUNCTIONS

Main point of contact for all employee-related matters, and coordinates employment matters with the Human Resources Department and Fiscal Services/Payroll.

Reviews attendance information from employees and intermediary attendance clerks for accuracy and completeness. Inputs attendance into computer system.

Provides accurate and timely labor distribution information for management and division employees. Responds to all manner of questions of employees and supervisors.

Maintains expert knowledge of HRIS and attendance systems. Provides effective input to related division procedures to ensure process efficiency.

Reviews specialized files and data from various computer programs. Gathers and provides requested information. Prepares ad hoc documents and other specialized materials.

Prepares and may be authorized to sign personnel paperwork such as appointment papers & transaction forms. Maintains employee files for division or department.

Assists new employees through the hiring process and schedules employment physicals.

Acts as resource person by providing assistance and resolving problems related to employee transactions (e.g. appointments, attendance, summer employees), retirement, and benefits (e.g. health, dental and life insurance) for county employees and supervisors.

Processes travel reimbursement and travel advancement paperwork.

Processes invoices and purchase order's for payment.

Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS

Ability to communicate to accurately convey information.

WORKING CONDITIONS

Work is performed in a typical office environment.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

Additional Minimum Qualifications

Union*

• If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.