Description
Responsible for managing certified payroll compliance and full-cycle accounts payable functions within a fast-paced, project-driven environment. Supported financial operations across multiple construction and engineering projects, ensuring accuracy, regulatory compliance, and timely payment processing.
Key Responsibilities:
Managed certified payroll processes in compliance with federal and state labor laws, including Davis-Bacon prevailing wage requirements
Prepared and submitted weekly certified payroll reports (WH-347) and maintained audit-ready documentation
Verified subcontractor payroll submissions to ensure compliance with contract and regulatory standards
Processed high-volume accounts payable transactions, including invoice entry, coding, and 3-way matching (PO, invoice, receipt)
Coordinated vendor payments via check, ACH, and wire; resolved discrepancies and maintained strong vendor relationships
Maintained accurate general ledger coding and assisted with month-end close, accruals, and reconciliations
Supported job cost accounting, ensuring labor and expenses were properly allocated to projects
Collaborated cross-functionally with HR, project managers, and field teams to validate timekeeping and project costs
Assisted with 1099 preparation and vendor compliance documentation (W-9s, insurance, etc.)
Key Skills & Tools:
Certified Payroll & Prevailing Wage Compliance
Accounts Payable & Invoice Processing
Job Cost Accounting & Project Financials
ERP Systems (e.g., Viewpoint, Deltek, SAP, or similar)
Advanced Microsoft Excel (Pivot Tables, Lookups)
Strong attention to detail and deadline management
Impact:
Ensured 100% compliance on public works projects, reducing audit risk
Improved AP processing efficiency and payment accuracy
Provided reliable financial data to support project performance and decision-making
Skills
Prevailing wage Compliance, certified payroll reporting, Labor Law, ADP, Paychex, erp, Invoice Processing, Vendor Management, Payment Processing, Reconciliation, SAP, Oracle, Viewpoint, Deltek
Top Skills Details
Prevailing wage Compliance,certified payroll reporting,Labor Law,ADP,Paychex,erp
Additional Skills & Qualifications
Additional Skills & Qualifications:
Deep understanding of California labor laws, including meal/rest break compliance and overtime regulations
Experience supporting public works and government-funded projects with strict compliance standards
Ability to manage high-volume workflows in deadline-driven environments
Strong knowledge of internal controls, audit preparation, and risk mitigation
Proven ability to identify discrepancies and resolve payroll or invoice issues efficiently
Experience working with subcontractor compliance tracking systems
Familiarity with union payroll and multi-rate wage classifications
Skilled in process improvement and streamlining AP/payroll workflows
Ability to maintain confidential financial and employee data with integrity
Strong analytical and problem-solving skills with a proactive approach
Excellent written and verbal communication skills
Highly organized with the ability to prioritize competing deadlines
Experience collaborating across finance, HR, and operations teams
Adaptable to fast-paced, project-based environments
Preferred Qualifications:
Certified Payroll Professional (CPP) or equivalent certification
Associate's or Bachelor's degree in Accounting, Finance, or related field
Experience with construction or engineering firms
Hands-on experience with ERP/accounting systems (Viewpoint Vista, Deltek, Sage, SAP, etc.)
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis)
Job Type & Location
This is a Permanent position based out of Sacramento, CA.
Pay and Benefits
The pay range for this position is $63000.00 - $80000.00/yr.
Medical, Dental & Vision Insurance Comprehensive health coverage options for employees and their dependents. 401(k) Retirement Plan Employer-sponsored retirement savings plan to support long-term financial planning. Paid Time Off (PTO) & Paid Holidays Competitive vacation policy, sick leave, and observed company holidays. Life & Disability Insurance Basic life insurance and short-/long-term disability coverage. Professional Development & Training Opportunities for continued education, certifications, and career growth. Flexible Work Environment Emphasis on work-life balance and team collaboration. Team-Oriented Culture Collaborative environment with strong peer support and cross-functional teamwork.
Workplace Type
This is a fully onsite position in Sacramento,CA.
Application Deadline
This position is anticipated to close on Jun 19, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.