Certified Payroll & Labor Specialist - Subcontracts - Remote

Purpose:

The Certified Payroll & Labor Compliance Specialist will work closely with Project Management, Payroll, Contract Compliance, Project controls, field personnel, and subcontractors to identify and resolve discrepancies and ensure that all required payroll and compliance documentation is accurate, complete, and submitted on time.

Essential Functions:

• Review and process certified payroll reports for government-funded and prevailing-wage construction projects.
• Verify employee classifications, hours worked, base wages, fringe benefits, deductions, and gross wages against applicable wage determinations.
• Ensure compliance with the Davis-Bacon Act, prevailing wage requirements, and applicable federal, state, and local regulations.
• Review subcontractor certified payroll submissions for accuracy, completeness, and compliance.
• Identify, document, and resolve payroll discrepancies and wage compliance issues with subcontractors and internal teams.
• Coordinate with Project Management, Payroll, Contract Compliance, and field personnel to obtain missing or corrected information.
• Maintain organized and accurate certified payroll records, supporting documentation, and project compliance files.
• Monitor project-specific wage determinations and contract requirements.
• Assist with labor compliance audits, government inquiries, and internal compliance reviews.
• Track outstanding certified payroll submissions and follow up with subcontractors to ensure timely compliance.
• Assist with employee classification and prevailing wage determinations when needed.
• Prepare compliance reports and documentation for management and project teams.
• Stay current on changes to federal, state, and local prevailing wage and certified payroll requirements.
• Perform other payroll, compliance, and administrative duties as assigned.

Qualifications

• 2+ years of experience in certified payroll reporting, labor compliance, project controls or related field preferred.
• Experience with certified payroll and prevailing wage requirements strongly preferred.
• Working knowledge of the Davis-Bacon Act and federal prevailing wage requirements.
• Construction industry experience preferred.
• Strong understanding of payroll calculations, wage classifications, fringe benefits, and deductions.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office suite
• Strong written and verbal communication skills.
• Ability to work professionally and effectively with subcontractors, project managers, payroll personnel, and government agencies.
• Ability to maintain confidentiality and handle sensitive payroll information.

Education/Certifications:

• Must have High School Diploma or GED.

Required Qualifications:

• 2+ years of experience in certified payroll reporting, labor compliance, project controls or related field preferred.
• Experience with certified payroll and prevailing wage requirements strongly preferred.
• Working knowledge of the Davis-Bacon Act and federal prevailing wage requirements.
• Construction industry experience preferred.
• Strong understanding of payroll calculations, wage classifications, fringe benefits, and deductions.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office suite
• Strong written and verbal communication skills.
• Ability to work professionally and effectively with subcontractors, project managers, payroll personnel, and government agencies.
• Ability to maintain confidentiality and handle sensitive payroll information.

Preferred Qualifications:

• Experience working with federal, state, or local government-funded construction projects.
• Experience with electronic certified payroll reporting systems.
• Experience reviewing subcontractor labor compliance documentation.
• Knowledge of construction job classifications and wage determinations.

Work Environment and Physical Requirements:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to walk, stand, or sit.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The employee is occasionally required to climb ladders or stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, crouch, or crawl; and get in and out of vehicles. The employee may occasionally lift and/or move small or large objects up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• While performing the duties of this job, the employee is frequently exposed to outside weather conditions and occasionally exposed to moving mechanical parts and high, precarious places. The noise level in the work environment is usually moderate.
• Typical hours are Monday through Friday, 7:00 AM to 4:00 PM, however hours can fluctuate depending on project needs to include evenings, nights, and weekends.
• Local travel to construction worksites may be required.