This role offers direct exposure to how content decisions get made, from acquisitions strategy and deal structuring to creative evaluation, experience that typically takes years to access in more siloed entry-level roles. You'll work alongside Legal, Finance, Commercial, and Programming leadership, building a working knowledge of licensing, rights, and deal economics while developing your own voice as a creative evaluator through screening and coverage work. For someone aiming toward a career in acquisitions, business affairs, or creative development, this coordinator seat is designed as a launching point rather than a long-term holding pattern.
Note: This is a hybrid role based in Beverly Hills, CA with an in-office expectation of 2-3 times per week and is subject to change based on business needs.
Responsibilities
Executive and Administrative Support
- Manage complex calendars, scheduling, and logistics for the Programming department, as well as for other executives, key stakeholders, and external partners.
- Attend and notate meetings to track action items and ensure follow-up.
- Prepare meeting materials for executives by compiling relevant background information.
- Confidentially handle sensitive legal, commercial, and creative correspondence.
- Monitor and triage incoming communications, identifying key priorities and routing to the appropriate teams or stakeholders.
- Create and distribute agendas for cross-departmental meetings (Legal, Finance, Production, Commercial, Programming).
- Coordinate executive schedules for film festivals / media markets across time zones, including internationally.
Project-Based Support
- Support the Commercial Department in evaluating titles for acquisition.
- Develop, maintain, and regularly update key tracking databases with relevant project updates and information.
- Cross-reference and approve invoices for original licensed and library titles against the deal terms; training and guidance provided as you build this skill, no prior invoice review experience required.
- Research special projects such as music publishing rights, AI enterprise licenses, and distribution/sales rights.
- Project manage, research, and order corporate partner gifts for special events.
- Design and craft decks for key stakeholders including a monthly refresh for the Senior Leadership Team, and a 3-month Rolling Programming for Marketing and internal partners.
- Research and delineate the evolution of a deal based on email correspondence across legal and commercial communication with external stakeholders.
Content and Submission Evaluations
- Track and read incoming submissions for originals, acquisitions, and co-financing productions.
- Provide editorial feedback on submitted written material and pitch decks.
- Screen films, documentaries, or series for acquisition or licensing and provide written feedback and a synopsis, evaluating based on the Wonder constellation of creative and commercial benchmarks.
Qualifications
- Brings genuine interest and good faith to working with people whose backgrounds and experiences may differ from their own.
- 1 to 3 years of experience in an executive assistant, coordinator, or administrative support role, ideally within media, entertainment, or a related creative industry.
- Bachelor's degree or equivalent practical experience.
- Excellent written and verbal communication skills, with the ability to synthesize information clearly and concisely (e.g., meeting notes, coverage, synopses).
- Strong organizational skills and high attention to detail, particularly when tracking multiple projects, deadlines, and stakeholders simultaneously.
- Proficiency in Google Workspace and/or Microsoft Office, including building polished presentations (Slides/PowerPoint/Keynote).
- Comfort learning basic deal-term review under guidance; no prior licensing or business affairs experience required.
- Genuine interest in film, television, or programming/acquisitions, with curiosity about the creative and commercial sides of content evaluation.
- Discretion and sound judgment when handling confidential legal, financial, or creative information.
- Ability to manage complex, multi-time-zone scheduling, including some flexibility for early or late calls during festivals or markets.
- A proactive, resourceful approach, comfortable taking initiative on research tasks and asking questions when scope is unclear.
Salary & Benefits:
Salary: $70,304 annually
Benefits, FSA, 401k, and free access to our onsite fitness center.
The Wonder Project, Inc. is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, The Wonder Project, Inc. will provide reasonable accommodations for qualified individuals with disabilities. The Wonder Project, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.