Chapter Housing Coordinator

Title: Chapter Housing Coordinator
Supervisor: Director of Housing
Status: Part-Time -20 hours
Location: Remote Optional or Memphis, TN (candidates in proximity to Memphis, TN are required to work onsite 4 days a week

Job Summary:

Kappa Delta Sorority is accepting applications for a chapter housing coordinator. This position reports to the chief housing officer.

The chapter housing coordinator is responsible for assisting the director of chapter housing, and the chapter housing department, in all aspects of Kappa Delta chapter housing, including administrative duties, project and data management, collegiate facilities support, policy, procedure and risk management support, financial and legal support, and communication. The project coordinator works with headquarters staff and volunteers to ensure that Kappa Delta chapter facilities are safe and relevant for today's collegians. They may also travel as necessary to visit chapter facilities and attend conferences and training.

Essential Duties or Functions

Administrative support

• Coordinate and maintain logistics , meeting agendas and minutes for local housing volunteer support services, and national project meetings
• Coordinate and maintain follow up correspondence for local housing volunteer support services, and national project meetings.
• Support collegiate facility staff members on strategic priorities.
• Create PowerPoint presentations for department meetings, and local house corporation support services.
• Create and coordinate site visit agendas and task lists for all department staff travel.
• Coordinate, create, and maintain logistics, PowerPoints, agendas, and talking scripts for Convention.

• Manage the manager's calendar including but not limited to scheduling meetings, modifying previously scheduled meetings , and managing conflicts.

Project and Data Management

• Coordinate and serve as the assistant project manager to projects related to department and organizational strategic priorities, including collegiate facility analyses, property management support services, national projects, construction and renovation projects, asset transition and dissolution, Nautilus Management support services and short-term and long-term support plans. Maintain current collegiate facility information in our housing database.
• Maintain current and accurate records for housing governing boards, including meeting minutes and other actions.
• Support the creation of supplemental housing resources for local housing volunteers.
• Lead Student Housing Committee meetings for national projects including interior design direction and live-in process proposal recommendations.
• Create and maintain current updates regarding special and national project updates in detailed project tracking spreadsheets including project description, budget, historical context, decisions and selections, and documentation.

Policy, Procedure and Risk Management Oversight

• Stay current on all student housing, risk management and facility management trends and best practices.
• Provide knowledge and maintain notes relating to the Chapter Housing Manual and special project resources.

Financial and Legal Support

• Provide university-housing agreement support in collaboration with our National Panhellenic Council (NPC) partners.
• Serve as a resource for chapters and house corporations for our accounting management system (Billhighway)
• Provide invoice processing and budgeting support for special projects, local house corporations, chapters, and the chapter housing department.
• Support local house corporations by providing market, pro forma, budget, and other financial analyses.

• Support the creation of contract and contract addendums for vendors for national projects and local house corporation support services.
• Support national projects and local house corporations by providing and maintaining records of legal binding member and waitlist housing agreements.

Communication

• Provide department communication support for collegiate, parent, alumnae, volunteer, vendor, university, and other key stakeholder audiences through email, phone call, Zoom video, and in-person.
• Collaborate with the communications department on other projects related to collegiate facilities.

Requirements

• Bachelor's degree
• Excellent written and oral communication skills
• Expertise in Microsoft Word, Excel, and PowerPoint
• Strong project management skills
• Strong problem-solving and critical-thinking skills
• Organized and detail-oriented with a passion for accuracy and quality
• Ability to adapt and respond quickly to changing responsibilities, strategies, or priorities
• Ability to set priorities, meet deadlines and manage competing demands for time
• Able to work independently; self-motivated
• 1-2 years relevant business, financial, or management experience
• Ability to understand and discuss basic legal and financial documents

• Demonstrated ability to build strong working relationships at all levels and to interact professionally with volunteers, collegians, alumnae, vendors and partners

Physical And Environment Requirements

• Position may require prolonged periods of sitting.
• Must be able to operate a computer and navigate applications with a smart phone,computer, or tablet.
• Must be able to walk or stand for extended periods when in the field.
• Some travel may be required: Sorority conferences, convention, training and interfraternal conferences as budgeted. Chapter travel and training visits determined by the chapter support plan or at the university's request. Quarterly department trips to Memphis as budgeted.
• Must be able to use hand and arms for repetitive movement such as movement of wrists, hands, and fingers while typing.
• Must be able to converse with colleagues via phone and computer programs.
• If working remotely, you must have quiet full-time office space and sufficient internet connection.

Note: Job responsibilities and tasks are subject to changed based on the needs of the organization and at the direction of the manager or executive director.

Compensation details: 20-25 Hourly Wage

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