Chief of Staff - Executive Support

Requirements include: 

Ø  Bachelor’s degree in healthcare administration, Business Administration, Public Administration, Nursing Administrations, Human Resources, or related field preferred

Ø  Minimum of 5 years of progressive administrative, healthcare operations, executive support or leadership experience.

Ø  Experience working in a skilled nursing facility, long-term care, healthcare organization, or similar regulated environment preferred.

Ø  Strong understanding of healthcare operations, regulatory requirements and leadership structures.

If interested and qualified, please forward your resume to:  JillR@AplusPersonnel.com

Responsibilities include: 

Ø  Serve as a trusted advisor and though partner to the Executive Director by providing administrative, operational and strategic support.

Ø  Manage and prioritize Executive Director initiatives, ensuring deadlines, deliverables and organizational commitments are met.

Ø  Prepare briefing materials, reports, presentations, agendas and meeting summaries for executive leadership and board meetings.

Ø  Track organizational priorities and follow up with leaders to ensure accountability and completion.

Ø  Manage the Executive Director’s meetings, calendars, appointments and executive priorities.

Ø  Prepare correspondence, communications, memos and presentations on behalf of the Executive Director.

Ø  Partner with department leaders to ensure alignment with facility goals and priorities.

Ø  Monitor key facility metrics: Quality measures, survey readiness, staffing metrics, resident satisfaction, operational performance indicators.

Ø  Assist with preparation for regulatory surveys and audits.

Ø  Serve as a communication bridge between the Executive Director and leaders.

Ø  Coordinate information gathering from leadership departments for executive reporting.

Ø  Support relationships with community partners, healthcare organizations, donors and stakeholders.

Ø  Assist with special projects involving fundraising, community engagement, and organizational advancement.

Ø  Assist with expense tracking, budget preparation and administrative reporting.

Ø  Coordinate purchase requests, contracts, vendor communications and executive approval as needed.

Ø  Support documentation management and administrative workflows.

Ø  Maintain confidential executive records, reports and organizational documents.

Ø  Help drive organizational change initiatives and ensure effective communication throughout the facility.

Ø  Lead and coordinate special projects assigned by the Executive Director.

Ø  Develop project plans, timelines, tracking tools and progress reports.

Ø  Support implementation of new programs, services and strategic initiatives.

Ø  Ensure cross-functional collaboration among departments.