Child Watch/Event Coordinator

Embark on a Journey of Impactful Adventure

Develop and conduct specialized training sessions and contribute to overall programming growth within the specialty for YMCA members.

Who Are We?

The YMCA of Greater Brandywine (YGBW) was named a 2025 Top Workplace by The Philadelphia Inquirer for a second consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

Perks & Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire.
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00

What You'll Do

Program Operations and Staffing

• Create and manage Child Watch staff schedules to ensure coverage during all operating hours.
• Coordinate coverage for staff call outs, including same day adjustments when needed.
• Communicate schedule changes clearly and promptly to staff and leadership.
• Support onboarding, training reinforcement, and daily supervision of Child Watch staff as assigned.
• Ensure staffing ratios, safety procedures, and YMCA policies are consistently followed.

Birthday Party Planning and Coordination

• Manage the Child Watch birthday party calendar, including scheduling, confirmations, and space coordination.
• Serve as the primary point of contact for families regarding birthday party inquiries and bookings.
• Prepare and manage all required birthday party documentation, including contracts, waivers, and payment tracking.
• Coordinate staffing needs for birthday parties and ensure staff are prepared for party responsibilities.
• Attend birthday parties as needed to provide on site supervision and program support.
• Ensure birthday parties are conducted safely, professionally, and in alignment with YMCA values.

Administrative and Communication Duties

• Maintain accurate records related to staffing, schedules, birthday parties, and program documentation.
• Communicate effectively with families, staff, and internal departments.
• Assist with program reporting, supply tracking, and operational planning as requested.
• Identify opportunities for improved efficiency, organization, and member experience within Child Watch programming.

Safety and Member Experience

• Uphold all YMCA child safety, supervision, and behavior management policies.
• Respond calmly and professionally to parent concerns, incidents, and staff needs.
• Support a positive, inclusive, and welcoming environment for children, families, and staff.

What You'll Need

• Minimum of 7 years of advanced experience in specialty field and/or pursuing advanced education in a related field (i.e. Dance, Tennis, Martial Arts, etc.)
• Must be 21 years or older
• Ability to effectively use technology for programmatic needs
• Experience teaching a minimum of 4 years in the specialized area
• Demonstrates advanced knowledge of the specialized area
• Obtain and maintain all new hires certifications and trainings within 90 days of hire

Work Conditions and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee needs sufficient strength, agility and mobility to perform essential functions and to safely supervise program activities. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate.

Why You Need To Apply

Not meeting every single requirement? That's perfectly okay! Research shows that women and marginalized groups are often hesitant to apply for jobs unless they meet all the qualifications. If you're excited about this role, don't let a few mismatches in your experience hold you back. We want to see your application! You could be exactly what we're looking for!