ADMINISTRATION:
• Produce weekly worship resources for congregation and for volunteer leadership (print
and electronic)
• Produce worship materials for other special occasions (i.e., weddings, funerals, etc.)
• Oversee the prayer list
• Oversee the volunteer schedules
• Oversee ordering schedules and order supplies, music, flowers, educational materials, etc.
as needed and requested
• Reproduce meeting minutes and other reports as needed and requested
COMMUNICATION:
• Attend staff meetings and maintain appropriate communication with Pastor and staff
• Oversee the church calendar of events
• Serve as receptionist for community, congregation, and staff, meeting people with professionalism, courtesy, and kindness regardless of anyone's life circumstances
• Produce weekly electronic newsletters and any other special electronic communications
as needed and requested
• Prepare letters and special mailings
• Prepare materials for special events as needed and requested
• Oversee the production of the annual report
• Manage the church social media pages (FB, Instagram, etc.)
• Manage the church website
• Edit weekly worship videos for posting to website
CHURCH OFFICE MANAGEMENT:
• Answer and respond to phone calls and emails
• Greet visitors and assess any needs requested for referral to Pastor or other staff
• Maintain office supplies
• Oversee mail and packages
• Oversee organization of church keys and cipher codes
• Answer and address all building use requests
• Oversee proper maintenance and use of all office equipment and church computers
• Support building maintenance scheduling
RECORDS MANAGEMENT:
• Oversee maintenance of all files (electronic and hard copy)
• Manage the church records database
• Handle membership records in cooperation with the Pastor
• Assist the Pastor with annual membership data as needed
• Manage reports to the synodical and national church-at-large in cooperation with the
Pastor
• Maintain the congregational register in cooperation with the Pastor
• Manage compliance with all necessary copyrights
• Monitor and track attendance records
FINANCIAL MANAGEMENT:
• Support the financial officers in bookkeeping, bill paying, and bank reconciliations
• Produce reports as needed
• Coordinate donor correspondence as needed
• Fulfill check requests as needed
• Monitor online giving reports
Duties and Responsibilities:
The Church Administrator supports and assists the Pastor, other staff, and the congregation in the proclamation of the Gospel through: Administration, Communication, Office Management, Records Management, and Financial Management. The Church Administrator should be aware of PELC’s place within the ministries of the local, synodical, and national church-at-large, or have the willingness to grow and learn.
Desired Skillset:
PELC is looking for someone with a heart for serving people of all ages, ethnicities, gender understandings, sexual orientations, socioeconomic positions, faith backgrounds, citizenship levels, and/or family dynamics. This person will also bring with them a knowledge of and experience in reception and customer service, computer programs and IT (Microsoft Office, WordPress, Google Suite, Mailchimp, etc.), social media and website management, data entry, video technology platforms, record-keeping and organization, and basic financial practices. Experience in church administration is not specifically required but would be a benefit. What is required, though, is the ability to keep confidentiality, multi-task, receive direction and feedback, take initiative, work independently and as part of the staff team, display a warm and welcoming spirit to all, and ask for help when needed. One need not be of the Christian faith to fill this position, but we do expect that whoever works with us will not oppose our mission and vision but is willing to use their professional skills to support our work here.
Purpose Statement: Sharing God’s love, growing in faith, and creating community.
Our Guiding Biblical Principles:
1. Worship of the Triune God is central to our life together.
2. We are grounded in Scripture and prayer, and we encourage each other to question, listen, and learn.
3. We believe everyone is loved and worthy of love; all people are welcome in God’s Kingdom.
4. We respond to the needs of our neighbors near and far, following Christ’s example.
5. We use our time, talents, and finances for the glory of God.
6. We promote love and justice for all of God’s creation.
Our Vision:
Peace is a spiritually alive congregation where every active participant cultivates a relationship with God, has a sense of genuine community, and is engaged in service. Our worship is creative and beautiful, inspiring to life-long Lutherans and newcomers alike. Our congregation is multi-ethnic and economically diverse, with at least 25% of the members from within walking distance. Our congregation influences our neighborhood for the better, with a positive connection to the schools and contributing to an enriching sense of community life. We will be carbon-neutral and low-trash.
Description:
We are a neighborhood church on the western edge of Alexandria, VA. Our congregation has about 300 active participants with up to 100 in worship on any given Sunday. Our members come from all walks of life, including 7 different countries, all sides of the political spectrum, ages from 0 to over 102, a variety of economic situations, and diverse family/home lives. We consider the relationships at Peace to be like family – especially important as many of us live far from our original homes.
What binds us together is God’s reconciling and forgiving love, revealed most perfectly in Jesus Christ. Each of us is equally in need of God’s grace. As modern disciples of Jesus, we engage in Scripture, prayer, worship, service, conversation, study, and fun as we seek to live out our baptismal callings.
Peace is a congregation of the Metropolitan DC Synod of the Evangelical Lutheran Church in America (ELCA). We are a Reconciling in Christ (RIC) congregation, meaning that we welcome people of all sexual orientations and gender identities. We are committed to the truth that all people are welcome in God’s Kingdom.