Job title: Church Administrator / Executive Assistant to Pastor.
Role: Responsible for the day-to-day operations and facilities of the church.
Overall responsibilities:
Oversees all office operations and church appointments.
Provides support and sustains good working relationships with the congregation and staff.
Job tasks.
Communication:
Works under direction of senior pastor.
Contacts pastor immediately in case of pastoral emergency and keeps pastor and lay leaders aware of members’ emergencies, illnesses, etc.
Communicates regularly with the pastor regarding their calendar and current events and projects to implement smooth ministry support.
Creates materials for Sunday bulletins and special services manages and maintains the church calendar – both the public and the pastor’s private schedule.
Responds to persons, phone calls, voice mail , email and deliveries in a prompt and professional manner is responsible for the weekly email, mail, Friday Update, church bulletins and Facebook presence.
Help maintain and contribute to the church website.
explore and implement marketing strategies.
Facility Maintenance:
Maintains communication with vendors.
Administration:
Maintains church files and documentation for easy retrieval.
Maintains service and equipment contracts.
Coordinates with program directors and board chairpersons regarding use of building and scheduling.
Coordinates computer network maintenance, file management and backup of information / coordination with IT professionals.
Opens and sorts mail.
Enters data and aids in maintaining the ICON Member Portal System.
Order inventory supplies.
Coordinates facility maintenance and repair.
Has an awareness of preparedness protocols and ensures implementation.
Minimum Qualifications:
Associate degree in office administration or business from an accredited.
educational institution or comparable experience.
At least one year office management experience desirable.
Demonstrate proficiency in MS Office. (Word, Excel, Powerpoint, Publisher, Outlook).
Knowledge of most recent Window and Apple applications.
Knowledge of desktop publishing and bulletin, flyer and brochure design.
Knowledge of Google services and tools.
Excellent verbal and written skills.
Willingness to constantly sharpen administrative skills.
Dependable attendance.
Have a servant’s heart; be compassionate to the needs of Pastor, congregation, other staff, and lay leaders.
Conduct all matters in keeping with the mission statement of the church.
Time and Compensation:
Monday through Friday, full time ( 40 hours ) with possible attendance needed at special events.
$48,000 - $50,000 / commensurate with experience.
Health Benefits Available with employee copay.
Numbers & Facts
Location
Sarasota, Florida
Salary
$48,000–$50,000
Skills
Administrative Skillsunmatched
Appleunmatched
Calendar Managementunmatched
Co-Paymentsunmatched
Computer Maintenanceunmatched
Computer Networksunmatched
Data Entryunmatched
Desktop Publishingunmatched
Documentationunmatched
Employee Benefitsunmatched
Equipment Maintenance/Repairunmatched
Executive Assistant Skills unmatched
Facebookunmatched
Facilities and Maintenanceunmatched
File Maintenanceunmatched
File Managementunmatched
Flyersunmatched
Health Planunmatched
Mail Processingunmatched
Maintenance Servicesunmatched
Marketing Strategyunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Network Administration/Managementunmatched
Office Managementunmatched
Order Suppliesunmatched
Presentation/Verbal Skillsunmatched
Telephone Skillsunmatched
Voice Mailunmatched
Writing Skillsunmatched
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