Location & Schedule

The Denver Clerk & Recorder’s main offices are located at 200 W. 14th Ave., immediately south of the City & County Building. Some staff may work in alternate locations. Office hours are typically 8 a.m. to 5 p.m. Dependent on the position needs, some roles have remote work and flexible schedule options with manager approval.

Who We Are

The Denver Clerk & Recorder, an independently elected office held by the Honorable Paul D. Lopez, performs the legally mandated duties of a clerk and recorder in Colorado, encompassing the City Clerk, County Recorder, Public Trustee, and Chief Elections Official functions.  

We envision a Denver where democratic participation, marriage equality, accessible records, and fair processes are fundamental rights for all.

Our mission is to serve the people of Denver by providing accessible, reliable, and secure civic services. 

The Denver Clerk & Recorder is committed to providing accessible, equitable, reliable, and secure services to the people of Denver. We strive to ensure every community member can fully participate in elections, exercise their right to marry, easily access public records, and navigate essential processes with confidence.

For more information, visit the Denver Clerk & Recorder’s website at www.DenverClerkAndRecorder.org

What You’ll Do

The Administrative Assistant IV position is within the City Clerk Unit of the Denver Clerk & Recorder’s Office. The division supports a wide range of public-facing government functions, including official filings, legislative records, campaign finance and lobbying disclosures, records management, publications, transparency initiatives, and public information services.

The City Clerk Unit has a collaborative and dedicated team committed to transparency, accuracy, customer service, and maintaining public trust through accessible and accountable government operations.

Job Responsibilities include but are not limited to:

• Provide high-level administrative and operational support to the City Clerk unit
• Coordinate and manage records, filings, correspondence 
• Support public-facing services, including responding to inquiries from residents, elected officials, agencies, and stakeholders
• Assist with processing official City Clerk filings, disclosures, publications, ordinances, resolutions, contracts, oaths, and related records
• Maintain accurate records management practices in compliance with retention schedules, legal requirements, and departmental procedures
• Support Colorado Open Records Act (CORA) request tracking, coordination, and responses. 
• Monitor unit inboxes, route requests appropriately, and ensure timely follow-up and customer service
• Assist with data entry, quality control, auditing, and tracking within various City systems and databases
• Identify opportunities to improve processes, organization, efficiency, and customer service within the division

What You’ll Bring

Our ideal candidate will have:

• Strong organizational skills and exceptional attention to detail
• Experience providing administrative or operational support in a government, legal, compliance, records, or public service environment

• The ability to manage multiple priorities, deadlines, and sensitive information with professionalism and accuracy
• Excellent written and verbal communication skills, including strong customer service abilities
• The ability to work both independently and collaboratively  
• Strong problem-solving skills and a proactive approach to improving processes and workflows
• Knowledge of Colorado Open Records Act (CORA), records retention practices, or municipal government operations is a plus
• Proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly
• A commitment to transparency, public service, teamwork, and maintaining public trust

Required Minimum Qualifications

We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.

Required Application Documents

• Resume
• Cover Letter

Application Deadline

This position is expected to stay open until Friday, July 17, 2026. Please submit your application as soon as possible and no later than 11:59 p.m. on Friday, July 17, 2026 to ensure consideration.