City Clerk Administrative Specialist
Salary
$37,564.80 - $50,544.00 Annually
Location
Springfield, MO
Job Type
Full Time
Job Number
062926
Department
City Clerk
Opening Date
06/29/2026
Closing Date
7/8/2026 11:50 PM Central
Description
Were hiring a City Clerk Administrative Specialist for our growing City Clerks Office!
Experience the Hub of Springfield's Local Government
The City Clerk's Office is seeking a highly professional and detail-oriented Administrative Specialist to support some of the most important functions of local government.
This Administrative Specialist position is not a routine clerical role. The job duties require good judgment, accuracy, discretion, critical thinking, and the ability to manage unbiased information in a public setting.
The person in this role will support public meetings, write public-facing documents, preserve the record of local government, and ensure information is handled clearly, consistently, and without bias.
What the City Clerk's Office Does
The City Clerk's Office serves as a central point of coordination for the City's official records, public meeting processes, legislative actions, and governance support. Our office provides essential support to ensure compliance with State Law, City Code, and the City Charter.
We work closely with the Mayor, City Council, City departments, Boards, Commissions, and Task Forces. We also serve as a professional and knowledgeable resource for residents and community members.
The City Clerk's Office is responsible for maintaining and safeguarding the City's official records. We prepare official proclamations, documents, agendas, notices, minutes, and meeting materials.
We help to ensure the public record is accurate, accessible, neutral, and complete. The work requires precision, professionalism, transparency, accountability, and a strong understanding of how information moves through local government.
Who We're Looking For
A Critical Thinker
This role requires more than task completion. The position requires the ability to identify what matters most, organize complex information, and produce accurate written records that reflect official actions clearly and without opinion.
A Strong and Objective Writer
You will attend public meetings and prepare official minutes. Strong grammar, sentence clarity, professional writing, active listening, and the ability to summarize complex discussion in a neutral and accurate way are essential.
A Detail Oriented Professional
The work involves public notices, official records, legal deadlines, meeting materials, and public facing documents. Accuracy matters. Small details can carry significant importance.
A Calm and Unbiased Information Handler
The City Clerk's Office often works with sensitive, high visibility, or time sensitive information. This position requires professionalism, discretion, sound judgment, and the ability to remain neutral when documenting public business.
A Curious and Adaptable Learner
City government is broad, fast moving, and always evolving. The ideal candidate enjoys learning, asks thoughtful questions, stays organized, and can shift between priorities while maintaining quality and accuracy.
What You'll Do as a City Clerk Administrative Specialist
Prepare meeting agendas and post public notices.
Attend public meetings and prepare clear, accurate, and unbiased minutes.
Maintain official documents, reports, digital records, and public records.
Prepare professional correspondence, forms, proclamations, presentations, and other official materials.
Support the Mayor, City Council, Boards, Commissions, Task Forces, and City departments.
Assist with special projects that require research, organization, writing, records management, and process support.
Help ensure City Clerk processes align with State Law, City Code, City Charter requirements, and office standards.
Why join the City Clerk's Office?
Because this work matters.
The City Clerk's Office is central to transparent, accountable, and well-organized local government. This role offers meaningful exposure to City operations, public policy, public meetings, records management, and the formal decision-making process.
You will be part of a team that values accuracy, service, professionalism, neutrality, and continuous improvement. The work is challenging, important, and deeply connected to the public trust.
Trust Edge Model
The City of Springfield's leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework, which emphasizes:
Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and Consistency
These principles guide how we work together, build relationships, and serve our community.
Oh, and did we mention? We offer excellent benefits, too.
Qualifications and Requirements
Experience, Education, and Training:
OR
PREFERRED
Candidates must successfully complete a clerical test demonstrating effective and proper use of the English language, which may include proficiency in typing, proofreading, spelling, punctuation, and sentence clarity.
Licensing/Certification:
Functions
For more information on essential functions and other requirements, please see the job description.
Other Requirements
The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.
Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.
Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.
All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.
Find out more about City of Springfield employee benefits through the following link: https://www.springfieldmo.gov/Benefits
01
The following questions are specific to the position you are applying for and must be completed accurately. The information you provide below must be reflected in the experience, education, or volunteer work provided in your application above. A response of see resume will not be accepted.
02
The salary range for the City Clerk Administrative Specialist is $17.69 - $23.21/ hourly, depending on experience. Is this acceptable?
03
What best describes your level of education?
04
Please state the name of your college / university and your specific area of study.
05
How many years of general office work experience do you possess?
06
Please describe your experience in performing clerical office duties.
07
Do you have work experience with high public contact?
08
Do you have working experience in taking minutes for meetings?
09
Do you possess a valid drivers license?
10
Please describe any and all licenses or certifications you possess as related to this job.
11
Were you referred by a current City employee to apply for this position?
12
If yes, please state the full name of the City employee who referred you to this position.
Required Question
Employer City of Springfield (MO)
Address 840 N Boonville
Springfield, Missouri, 65802
Phone 417-864-1607