Administrative Skills, Administrator Documentation, Board Meeting, Business Administration, City Administration, Communication Skills, Data Management, Detail Oriented, Document Control, Documentation, Driver's License, Easements, Federal Laws and Regulations, Interpret Regulations, Legal Documents, Legal Support Skills, Maintain Compliance, Monitor Regulations, Office Equipment, Physical Demands, Process Management, Public Administration, Record Keeping, Records Management, Regulations, Regulatory Compliance, Regulatory Requirements, Retention Programs, State Laws and Regulations, Technical Support, Time Management
CITY CLERK
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City Clerk
Position Title: City Clerk
Job Class Code: 1014
Department: Administration
Reports To: Assistant City Manager
FLSA Status: Non-Exempt
Safety Sensitive: No
Annual Salary: $58,185 - $88,778
Job Summary
Performs advanced administrative, technical, and statutory work in administering the official records and legislative processes of the City of Clovis. Serves as the official custodian of City records and ensures compliance with applicable federal, state, and local laws related to public meetings, records management, elections, and public transparency. Provides oversight of governance processes and supports the City Commission, boards, and committees.
Typical Duties
Records Management & Custodianship
- Serves as the official custodian of City records, including ordinances, resolutions, contracts, agreements, easements, minutes, and other legal documents
- Maintains and administers the City's records management program, including retention, storage, and lawful destruction of records
- Ensures integrity, accessibility, and security of official records
Legislative & Meeting Administration
- Prepares, coordinates, and distributes agendas, meeting packets, and supporting materials for City Commission, board, and committee meetings
- Attends meetings; records, transcribes, and prepares official minutes
- Prepares ordinances, resolutions, and official documents for execution and filing
- Maintains the Municipal Code and legislative history of the City
Compliance & Public Transparency
- Ensures compliance with the New Mexico Inspection of Public Records Act (IPRA) and coordinates responses to public records requests
- Ensures compliance with the New Mexico Open Meetings Act (OMA), including public notice and documentation requirements
- Coordinates publication of legal notices, public hearings, and official actions
Elections Administration
- Coordinates and administers municipal elections in accordance with applicable laws
- Certifies petitions, election results, and official documents
- Coordinates with County, State, and other agencies regarding election processes
Governance Support & Coordination
- Provides administrative and technical support to the City Commission, boards, and committees
- Maintains records and documentation related to governance activities
- Responds to public inquiries regarding records, meetings, and City processes
Regulatory Monitoring & Professional Practice
- Monitors changes in laws and regulations related to municipal clerk functions
- Ensures ongoing compliance with statutory and regulatory requirements
- Attends training and maintains professional certifications as applicable
Other Duties
- Performs other duties as assigned
Minimum Qualifications
- Bachelor's degree in Public Administration, Business Administration, or a closely related field
- Four (4) years of progressively responsible administrative or municipal clerk experience
Licenses & Certifications
- Valid New Mexico Class D Driver's License
- Certified Municipal Clerk (CMC) or ability to obtain within a specified timeframe preferred
Knowledge, Skills, and Abilities
Knowledge of:
- Public records laws, including IPRA
- Open Meetings Act requirements
- Records management principles and practices
- Municipal governance processes and legislative procedures
- Election laws and administration processes
Skills in:
- Records management and document control
- Legal and administrative document preparation
- Organization and attention to detail
- Communication and public interaction
- Data management and reporting
Abilities to:
- Interpret and apply laws, regulations, and policies related to municipal governance
- Maintain accurate and confidential records
- Coordinate multiple processes and deadlines simultaneously
- Communicate effectively with elected officials, staff, and the public
- Establish and maintain effective working relationships
Physical Requirements
Work is performed in an office environment with occasional movement between offices, records storage areas, and meeting locations. Requires prolonged sitting, standing, and repetitive use of computers and office equipment. May involve handling, lifting, and filing records and materials up to 25 pounds. Requires visual acuity for detailed document review.
Working Conditions
Work is performed in office and public meeting environments. Position requires attendance at meetings, including evenings as required. Involves interaction with elected officials, staff, and the public, and adherence to statutory deadlines. Position is subject to applicable City policies.
Position : 127
Code : 30-1
Type : INTERNAL & EXTERNAL
Location : ADMINISTRATION
Group : FULL TIME
Job Class : CITY CLERK
Posting Start : 07/06/2026
Posting End : 12/31/9999
Salary: $28.46-$42.48
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