City Clerk

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Title: City Clerk

Department: City Clerk

Pay Grade: 117 Salary Range:$$70,671.87 - $109,497.81

FLSA Status: Exempt

JOB SUMMARY

This position performs professional and administrative work responsible for coordinating compliance with applicable Open Meetings and Open Records laws, management and retention of official City records, and administration of legislative processes and records. Reporting to the City Manager or designee, the position provides complex administrative and coordination support to the City Manager, Mayor, and City Council. Responsibilities include management of council meetings and agendas, legislative records, ethics filings, records retention activities, and compliance with applicable statutory and City requirements.

ESSENTIAL JOB FUNCTIONS:

• Attends City Council meetings and work sessions; records proceedings and prepares official meeting minutes.
• Responsible for the compilation, preparation, publication, and distribution of City Council agenda packets and Council action folders.
• Prepares proclamations and resolutions for Council approval as needed.
• Notifies the Mayor, Council, and public regarding special called meetings, public hearings, and town halls.
• Administers and maintains legislative software and associated records including minutes, ordinances, resolutions, agendas, and proclamations.
• Maintains departmental filing systems, official legislative records, and public documents in accordance with applicable records retention requirements and established procedures.
• Coordinates AV support for City Council public meetings.
• Ensures municipal code books and Municode updates reflect Council action.
• Coordinates and administers compliance with applicable Open Meetings, Open Records, ethics filing, and records retention requirements associated with municipal legislative operations.
• Manages the City's Open Records Request system.
• Updates minutes, calendars, messages, and City Clerk sections of the website as necessary.
• Serves as ethics filing official to the Secretary of State's office.
• Serves as a Notary Public and notarizes and attests documents for the City.
• Coordinates registration, travel, and related administrative activities for elected officials.
• Provides user training and support for legislative software systems.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

Bachelor's degree in Public Administration, Business Administration, Political Science, Records Management, or related field; and five (5) years of progressively responsible local government administrative experience including records management, legislative administration, municipal clerk functions, or related experience; or an equivalent combination of education, training, and experience.

Certified Municipal Clerk (CMC) certification or substantial progress toward certification required. Minimum two (2) to three (3) years of municipal clerk or related legislative administration experience required.

Preferred Qualifications: Experience serving as a City Clerk, Deputy Clerk, or similar municipal governance role. Experience administering legislative management and records systems. Knowledge of Georgia municipal government processes and statutory requirements.

Knowledge, Skills and Abilities:

• Knowledge of legislative administration, records management, and Open Records/Open Meetings processes and procedures.
• Knowledge of legislative management software, records systems, and standard office technology.
• Knowledge of municipal laws, policies, codes, ordinances, records retention requirements, and related regulations.
• Knowledge of state laws pertaining to records retention, Open Records, Open Meetings, elections, ethics filings, and related municipal governance requirements.
• Ability to interpret and apply city ordinances, codes, policies, and regulations.
• Ability to maintain confidential and sensitive information with discretion and sound judgment.
• Ability to communicate clearly and effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with City employees, elected officials, external agencies, and the general public.
• Ability to analyze information, exercise sound judgment, and coordinate responsibilities in accordance with applicable laws, regulations, and established procedures.

PHYSICAL DEMANDS:

The work is sedentary work. The employee is occasionally required to exert up to twenty (20) pounds of force and/or light physical effort involving lifting, carrying, pushing, and/or pulling objects and materials of light weight. Work is typically performed at a desk with intermittent periods of standing or walking. This position occasionally requires the ability to perceive and discriminate sounds and visual cues or signals.

WORK ENVIRONMENT:

Work is typically performed in an office environment. Attendance at evening meetings, public hearings, work sessions, and related municipal meetings may be required.

The City of Powder Springs is an Equal Opportunity Employer.

All applicants must complete a City of Powder Springs employment application. Applications may be down loaded and printed from the website at www.cityofpowdersprings.org or you may receive an application between 8:30am - 4:00pm at City Hall located at 4483 Pineview Drive, Powder Springs, GA 30127.

Submit completed application to:

City of Powder Springs,

Rosalyn Nealy, Human Resources Director

P. O. BOX 46

Powder Springs, GA 30127

Or email rnealy@cityofpowdersprings.org Closing Date: Open Until Filled