Civil Process Specialist (Grade 5)
Salary
$18.37 - $22.97 Hourly
Location
Sheriffs Office, 141 S. 3rd Ave., Yuma, AZ
Job Type
Full Time
Job Number
4ND
Department
Sheriffs Office
Opening Date
06/29/2026
Closing Date
Continuous
Job Summary
This position is advertised from the minimum to the maximum hourly rate. Salary will be determined based on education and experience at the time of offer.
Applications are sought on behalf of the Sheriffs Office in Yuma County. Yuma County Human Resources does not review any applications submitted for this position. All applications are forwarded to Sheriffs Office in Yuma County
NATURE OF WORK
Under general supervision, performs administrative and legal clerical work of moderate difficulty, in the processing of a wide variety of legal and court documents; this position has department specific responsibilities.
Nature of Work
(Illustrative Only) Receives, reviews, and verifies time sensitive court and legal documents (e.g. dissolution of marriage, child custody, personal safety, and financial matters) from attorneys, courts, government websites and the public for accuracy, completeness and conformity with legal requirements for processing; prepares, processes and tracks intake sheets for contact purposes; provides law enforcement officers with procedural and case information in order to serve appropriate documents; prepares legal affidavits of service with accuracy and completeness to be distributed to the originating courts and plaintiffs; researches plaintiffs and defendants in the Law Enforcement Records Management System (LERMS) Civil module; verifies descriptors of person to be served legal documents; enters and maintains documents to existing profiles; creates profiles in LERMS with accuracy and completeness; updates profiles with service attempts; communicates with court officials, law enforcement officers, complainants, or their representatives, and the public regarding questions concerning claims and civil judgements; assists customers over the phone and in person, and routes customers to the appropriate department; determines, collects and processes credit card, check, and cash payments for service of legal documents for the public, attorneys and other law enforcement agencies, fingerprinting services, and execution of writs; calculates totals and compares with records and receipt totals in order to verify, balance and reconcile totals; rolls legible and clear fingerprint impressions for the public seeking various clearances; cleans and disinfects fingerprint equipment after each applicant; maintains absolute confidentiality of work-related issues, cases, and Sheriff's Office information; requests weekly supplies list from administration bureau; receives and verifies orders before distribution; receives and verifies delinquent tax payments over the phone; collects credit card information in order to post tax credit into the Eagle Web Assessor Data County website; maintains reference materials, record systems, status logs, and workload statistics; assists in collecting statistical data and compiling data for reports; regular and reliable attendance; performs other duties as assigned.
Experience and Education
High School Diploma or GED equivalent; plus coursework in administrative/office procedures, AND three (3) years of administrative/office work experience; OR an equivalent combination of education and experience.
Must obtain level "A" ACJIS Network Terminal Operator and Arizona Process Server Certification within six (6) months of hire. Preferred typing/keying skills of at least 55 WPM.
ADDITIONAL REQUIREMENTS: Some positions may require specialized certification or licensure relative to assignment at time of appointment or prior to completion of an initial or promotional probation period. May be required to successfully complete a background check, polygraph, and drug test prior to appointment.
Knowledge, Skills and Abilities
Knowledge of: County policies and procedures; Sheriff's Office policies and procedures; Federal, state, and local regulations regarding legal and court documents; business English, spelling, grammar and punctuation required to produce and proofread written documents; principles of civil process; statutes and legal terminology in order to complete assignments; customer service procedures and techniques; modern office practices, procedures, and equipment; office computer hardware and software applications.
Skills in: maintaining appropriate security and confidentiality of all materials, intellectual property, and other information encountered or created in performance of assigned duties; determining essential information needed from courts, law enforcement officers, attorneys, and the public in order to generate documentation to fulfill civil processes; retrieving and verifying information from computerized records; effectively dealing with public inquiries; making arithmetic computations with speed and accuracy; operating a credit card machine and cash register; operating modern office equipment, computerized technology and job-related software applications.
Ability to: understand legal documents related to writs, child custody, injunctions, and other court documents; learn the Law Enforcement Records Management System suite of applications; learn automated criminal information systems and appropriate codes (e.g. NCIC, ACCH, etc.); identify, convert, condense and prepare source materials for entry into secure databases; perform multiple projects simultaneously and exercise good judgement in prioritizing work assignments; establish and maintain effective working relationships with employees, supervisors, attorneys, other agencies, and the public; file documents in alphabetical or chronological order; follow written and verbal instructions; communicate effectively and in writing; perform the essential functions of the position with or without a reasonable amount of accommodation.
Work Environment/Physical Demands:
EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Medical Coverage Category
The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ). The employee is able to select from two (2) medical plan options with six (6) tiers that will best suit the employees needs, dependents or families.
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Plan Option 2: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing a preventative visit.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the "Wellness Incentive" employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
International Medical Solutions (IMS): IMS is available to employees who are enrolled in YCEBT Medical PPO Plan A and HDHP. Members enrolled in the PPO plan can pay as little as $5 copay for doctor visits & prescription drug services, with no maximum cap. High Deductible Health Plan (HDHP) pay toward their deductible until is met. After the deductible is satisfied, the plan will pay 80% of the services covered, and the member will be responsible for the remaining 20% coinsurance.
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 or visit https://www.yumacountyaz.gov/government/human-resources/benefits/retirement for more information.
Employer Yuma County
Address 197 S. Main Street, Suite 303
Yuma, Arizona, 85364
Phone 928-373-1013
Website https://www.yumacountyaz.gov