ENTRY LEVEL SALARY: $51,001
PAY GRADE RANGE: $51,001 - $66,301 (Pay grade 312)
POSTING TYPE: Non-Civil Service
ESSENTIAL FUNCTIONS
Delivers advanced organizational, scheduling, communication, and coordination support to ensure seamless daily operations and executive efficiency.
Coordinates and finalizes all preparations for upcoming CSMB meetings, ensuring materials, logistics, and communications are organized, accurate, and delivered on schedule.
Leads the full lifecycle of grievance and appeal hearings, ensuring cases are reviewed, documentation is accurate, and all proceedings comply with organizational policy and regulatory requirements.
Directs and coordinates all stages of the certification workflow, ensuring requirements are met, documentation is accurate, and timelines are consistently achieved.
Manages outgoing communications and documentation for applicants, supporting a smooth and well-informed application experience.
Develops high-quality correspondence, reports, manuals, forms, CSMB Board minutes, subpoenas for hearings, and other documents, ensuring accuracy, clarity, and adherence to organizational standards.
Plans and manages conferences and meetings by contacting participants, aligning schedules, and adjusting times to accommodate all attendees. Arranges meeting venues and transportation for guest speakers. Captures detailed minutes, prepares polished transcriptions, and ensures timely distribution to the appropriate team members.
Maintains and organizes the office files (including confidential files); assures proper security measures are followed concerning confidential files and material
Assists the supervisor in planning and analyzing specific office problems affecting operations.
MARGINAL FUNCTIONS
Issues purchase requisitions for hardware, software, other technical equipment and associated maintenance.
Requests quotes from vendors for price comparison for smaller purchases.
Coordinates with the receiving personnel to ensure items are received correctly.
Gathers and computes information for the supervisor on special assignments or regular reports, and budgets. This may include working up expected budget expenditures for a particular budget period (personnel services, equipment, supplies, ancillary costs).
Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of modern office practices and procedures.
Knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams)
Knowledge of proper English usage, grammar, spelling, punctuation, etc.
Knowledge of filing systems and methods of data cross-reference.
Knowledge of format and content of technical reports.
Knowledge of research techniques.
Ability to type and transcribe accurately and neatly; to set up tabular matter neatly and correctly; and to make corrections neatly.
Ability to deal courteously with people.
Ability to communicate effectively--both orally and in writing.
Ability to isolate deficiencies and clerical errors in office correspondence and documents.
Ability to obtain an understanding of the organization, programs, and procedures related to the work of the supervisor or office unit.
Ability to supervise the work of others.
Ability to establish and maintain effective working relationships with the public and coworkers.
Ability to evaluate situations and make decisions.
Ability to compile and edit for pertinence a wide variety of statistical and narrative material.
PHYSICAL REQUIREMENTS
This position consists of primarily sedentary work, requiring the incumbent to exert up to 10 pounds of force occasionally, or a lower amount of force frequently, in order to lift/carry, push/pull or otherwise move objects. The job involves sitting most of the time, but may involve walking or standing for brief periods. A description of the specific physical requirements associated with this position is maintained on file in the Human Resources office for review upon request.
MENTAL REQUIREMENTS
This position uses logic and/or scientific thinking to define problems, collect information, establish facts, draw valid conclusions, devise and implement policies and regulations, and to manage and coordinate multiple programs or projects. A description of the specific mental requirements associated with this position is maintained on file in the Human Resources office for review upon request.
MINIMUM REQUIREMENTS
Graduation from a standard high school or equivalent, including or supplemented by college coursework or training.
One year of progressively responsible experience as an administrative assistant, office manager, or equivalent.
PREFERRED QUALIFICATIONS
Experience in Human Resources
HYBRID WORK ELIGIBILITY
This position is eligible for hybrid work.