Classified Customer Service Rep

This position processes legal ads with administrative functions. The responsibilities for and not limited to the legal coordinator role day-to-day activities of the department by performing functions such as ad placement, ad quotes, verifying billing rates, assist in forecasting, record keeping, correspondence; internal and external customers, ad proofing, account communication, contract and sales maintenance, and other clerical and administrative functions. Essential Functions and Duties: Provide accurate and timely placement and quotes related to the legal display and line ads. In addition, administrative assistance, account relationship, in order to maximize their time.

· Order ads and submit ad copy/layout and artwork.

· Complete paperwork, such as client information for account set up, data for client profiles, adjustments and contracts.

· Research account history including revenue information, trends and billing issues.

· Answer client phone, fax and email inquiries.

· Assist with rate referrals, product information, billing disputes, ad insertion orders and other client questions or concerns in a pro-active, positive manner.

· Investigate problems and inquiries with appropriate departments to resolve client issues and report the results to the appropriate sales executive and manager.

· Provide quality service to all accounts from the initiation of the ad, through publication and follow-up on results.

· Assist in managing and completing reports in a timely manner as requested.

· Review rates and bills as needed.

· Have a thorough understanding of procedures to schedule ads.

· Attend sales meetings and training sessions as requested to obtain essential job information.

· Actively look for ways to help you make efficient use of their sales time.

· Keep updated on changes in product or process. Assist in the organization of information and documents.

· Able to react to change productively and handle other essential tasks as assigned.

· Proficient in Word, Excel and PowerPoint.

· Cross train to handle other departmental needs.

· Other duties as assigned by management to comply with company needs.

Education, Skills and Experience:

· College degree or equivalent administrative experience required.

· Excellence in administrative support.

· Strong oral and written communication skills.

· Must have the ability to exercise independent judgment.

· Strong organizational and time management skills required.

· Excellent presentation skills, interpersonal, problem solving and customer service skills.