Calendar Management: Coordinates and manages the manager's calendar, schedules appointments, and organizes meetings, ensuring that the manager's time is optimized and conflicts are avoided.
Phone Management: Answers phones, takes messages, provides information, and routes calls appropriately.
Scanning & Archiving: Scans, organizes, and archives records, ensuring all documents are accurately stored and easily accessible.
Office Support: Performs general office support duties including sorting, filing, routing, mailing, and processing forms and correspondence.
Equipment Operation: Operates office equipment such as copiers, fax machines, and other office machines.
Reception Duties: May serve as a receptionist, greeting visitors and directing them to the appropriate person or department.
Interdepartmental Interaction: Interfaces with other departments, vendors, and outside agencies, both in person and by phone, to facilitate smooth communication.
Correspondence & Reporting: Types forms, memorandums, and correspondence as needed, and may assist in preparing reports and compiling information for management.
Accounting Support: May assist with preparing and maintaining accounting records, ensuring accuracy in financial documentation.
Data Entry: Enters data into systems and ensures that information is accurate and up to date.