Clerical Aide

POSITION
Clerical Aide

Position Type: Temporary
Schedule: Tues - Friday, 8:00 am - 5:00 pm
Assignment Length: Approximately 6-Months, possibly longer.

DESCRIPTION
Under direct supervision, the Clerical Aide will assist with day-to-day office operations and provide general clerical and administrative support to the Administrative Services Unit within the Department. Duties include assisting with staff daily check-ins and communications, coordinating announcements and facility updates, supporting staff morale and engagement activities, assisting with department events and conference room scheduling, setting up meetings, providing front desk coverage as needed, and assisting with office organization and maintenance. The Clerical Aide will also assist with Public Records Act (PRA) requests and other Bureau needs as requested. The ideal candidate will have customer service experience, strong organizational and office management skills, creativity, initiative, and the ability to assist with multiple priorities in a professional office environment.

REQUIREMENTS

• Ability to operate a computer and office equipment (e.g., scanners, copiers/printers)
• Ability to use computer applications such as Microsoft Office (e.g., Excel, Word), or other related software.
• Experience providing customer service and communicating professionally with staff, visitors, and the public.
• Experience providing clerical, administrative, or general office support in an office environment.
• Ability to assist with day-to-day office operations, including scheduling, meeting preparation, document organization, and maintaining office records.
• Ability to use Microsoft Office applications, particularly Outlook, Word, Excel, and Teams.
• Strong organizational skills and ability to assist with multiple assignments and changing priorities.
• Ability to communicate effectively, follow instructions, and work cooperatively with staff.
• Demonstrated initiative, creativity, and flexibility when assisting with staff activities, events, and other office needs.
• Ability to handle confidential and sensitive information appropriately.
• Ability to work under direct supervision and seek guidance when needed.