Clerical Assistant Seasonal

Position Details

Position Information

Recruitment/Posting Title Clerical Assistant Seasonal Posting Number 26TM0287 Department DLS Undergraduate Instruction Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Clerical Assistant Seasonal for the Office of Undergraduate Instruction in the Division of Life Sciences - School of Arts and Sciences (SAS).

Among the key duties of the position are the following:

• Distributes incoming and outgoing mail.
• Manages deliveries and receives shipments.
• Operates and maintains the photocopy center.
• Monitors and maintains stockroom inventory.
• Assists the Office of Undergraduate Instruction with administrative and operational tasks.

FLSA Nonexempt Salary Details $18 - $21 per hour Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 40 Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• High School diploma or equivalent, and/or up to 4 years of relevant office experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

• This position will require occasional heavy lifting up to 25 lbs.

Special Conditions

Posting Details

Posting Open Date 07/02/2026 Posting Close Date 07/17/2026 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school diploma or equivalent, and/or up to 4 years of relevant office experience?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV
• List of Professional References (contact Info)

Optional Documents

• Cover Letter/Letter of Application