Clerical Class IV - Curriculum

General Role and Responsibilities

Support district-wide elementary initiatives and compliance requirements. Coordinate communication across schools and departments. Maintain organized electronic and paper filing systems in accordance with district records retention policies. Handle confidential and sensitive information with discretion.

General Skills and Qualifications

Demonstrated proficiency in Google Workspace and Microsoft office applications. Strong written and verbal communication skills. Ability to manage multiple tasks and shifting priorities with minimal supervision. Knowledge of job details and requirements sufficient to perform all duties.

Specific Responsibilities in This Position

Manage calendars, schedule meetings, and prepare agendas for department meetings, committees, and professional development sessions. Draft format and distribute correspondence, memos, and reports. Support textbook adoption process, curriculum initiatives, and assessments. Track deadlines and submissions for state and district reporting. Serve as a primary point of contact for principals, staff, parents, and vendors. Assist with purchasing requisitions, invoices, and budget tracking. Coordinate logistics for district events, including room reservations and attendance tracking.

Perform all other duties as assigned.

Specific Skills and Knowledge for this position

Efficiency:

• Being self-reliant and resourceful in thinking, planning, and performing work.
• Quality of work: maintain high accuracy and thoroughness so that work requires minimal checking.

Judgement:

• The ability to analyze facts and arrive at accurate, reliable conclusions.
• Dependability: completing assignments promptly and conscientiously, even under difficult conditions.

Qualifications and Education Requirements

High school diploma or equivalent required. Associates degree or coursework in office administration, business, or a related field preferred. Minimum of three years of progressively responsible clerical or administrative experience, preferably in a school or public sector.

Personal Attributes Desired

Highly organized with a strong attention to detail. Cooperative, works smoothly with others without friction, and promotes a helpful, friendly environment. Collaborative, flexible, and service-oriented.

Physical Requirements

Ability to sit or stand for extended periods. Ability to operate standard office equipment, computer, copier, printer, phone. Ability to lift and carry materials up to 25 pounds. Manual dexterity sufficient for clerical tasks.

It is the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act I.C. 22-9.1, Title VI and VII Civil Rights Act of 1964, the Equal Pay Act of 1973, Title IX Educational Amendments, and Section 504 Rehabilitation Act of 1973.