Clerical, HR Records (Temporary)

Be part of an amazing story

Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

This temporary position supports an HR records project involving the review and sorting of hard copy records, electronic entry of record information, scanning and indexing of electronic files and disposition of records in accordance with established record retention guidelines.

This position is based in our Springdale, Ohio office and requires on-site attendance Monday through Friday from 8:30 a.m. to 5:00 p.m. Flexible scheduling options may be available.

What You Will Do

• Review hard-copy records and sort documents into established categories.
• Prepare documents for scanning by removing staples, paper clips, and other materials.
• Capture record information using Microsoft Excel.
• Scan hard-copy records and verify that the resulting electronic files are complete and legible.
• Accurately index electronic files within the appropriate digital categories.
• Identify records eligible for disposition by applying established records-retention instructions.
• Protect confidential colleague and business information throughout the records-handling process.
• Escalate questions, unclear records, or processing exceptions to the appropriate project lead.

Skills You Will Need

Attention to Detail: Reviews, enters, and indexes information accurately and consistently.

Self-Starter: Completes assigned work independently while following established instructions and procedures.

Technical Skills: Demonstrates proficiency with computers and Microsoft Excel and can quickly learn scanning equipment and electronic records systems.

Organization: Maintains orderly work practices and keeps physical and electronic records appropriately organized.

Time Management: Prioritizes assigned tasks and manages time effectively to support project deadlines.

Confidentiality and Professionalism: Protects sensitive information and interacts with colleagues and teammates respectfully.

Communication: Asks questions and escalates issues when records or instructions require clarification.

Who You Are

• Candidates with a High School diploma equivalent or equivalent work experience in a related field are encouraged to apply.
• Must be able to lift, carry, and move records boxes weighing up to 40 pounds.
• This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems. Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.

About Us

This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives.

Join us and help write the next chapter in our story - Apply Today!

This job description is not all-inclusive. Macy''s, Inc. reserves the right to amend this job description at any time. Macy''s, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

HRCOM00