Job Description:
POSITION SUMMARY:
The Contract Coordinator provides administrative, project management, and operational support to River Street Schools and Programs (RSS), overseeing and coordinating the administrative and compliance functions associated with PPT meetings, IEP development, and CT-SEDS documentation management. The position ensures the accuracy, integrity, and timely completion of special education records and processes while maintaining compliance with applicable federal, state, and district requirements.
Serving as the primary point of contact and liaison between RSS, local education agencies, families, and service providers, the coordinator facilitates communication, resolves procedural issues, and supports the effective implementation of special education services. The position exercises independent judgment in managing confidential information, coordinating competing priorities, monitoring regulatory timelines, and supporting continuous improvement of systems and processes critical to delivering special education programming.
Duties/Responsibilities
- Monitors compliance timelines and reporting requirements related to IEPs, evaluations, PPT meetings, and CT-SEDS submissions, proactively identifying and addressing potential compliance concerns.
- Coordinates and oversees the preparation, distribution, and tracking of notices, correspondence, and related documentation to ensure timely communication with staff, families, LEAs, and external stakeholders regarding PPT meetings, IEP processes, and CT-SEDS requirements.
- Coordinates and monitors the development, management, and processing of confidential student IEPs and related documentation, ensuring timely completion, accuracy, and compliance with applicable special education regulations and district procedures.
- Participates in and supports multidisciplinary meetings and planning sessions, serving as a resource for gathering, communicating, and coordinating information necessary to support program operations and compliance requirements.
- Coordinates the planning, logistics, and implementation of program-related events, meetings, and activities, collaborating with internal and external stakeholders to ensure successful execution, with regard to contracts and billing for the provision of services.
COMPETENCIES:
- Project MAnagement - Supports project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and on budget; Manages project team activities.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others ideas and tries new things.
- Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Varies writing style to meet needs; Demonstrates group presentation skills.
- Organizational Skills: Manages time and resources efficiently.
- Collaboration: Works well with team members and provides support as needed.
QUALIFICATIONS:
- Associates Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.
- Proficiency with SPARK and SMART and other billing or financial platforms, as needed, strongly preferred.
WHATS IN IT FOR YOU?
- Group Health Insurance Plans
- Basic & Supplemental Life Insurance
- Long Term Disability & Short Term Disability options
- 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
- Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
- Comprehensive benefit time package
- Employee Assistance Program
- Bereavement time & Religious Holidays
To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php
JOB ID#14351 CREC: External Job Opportunities | Careers | Hartford, Connecticut