Clerical Position Office Professional II

Job Description:

Position Details

• Hours: 35 hours per week, Year-Round
• Hourly Range: $31.19 - $35.25 / hour (DOE)
• Benefits: Paid Time Off (Vacation, Sick, Personal, Holidays) and a 401(a) retirement plan (6.5% employee contribution with 9% District match).

Position Summary Provides high-level administrative and operational support directly to the Director of Business and Financial Operations. Serves as a key point of contact for families, vendors, and district staff while ensuring seamless business office operations.

Key Responsibilities

• Transportation Coordination: Primary Central Office contact for family inquiries, route/schedule changes with the depot, and initial response for transportation accidents or immediate issues. Partners on transportation improvement initiatives.
• Cash Receipts & Student Fees: Manages student fees (including PowerSchool updates), family-paid tuition contracting/billing, and BOE cash receipts/town deposits.
• Purchasing & Administrative Support: Processes Central Office expenditures and purchase orders. Provides operational support to Communications, coordinates facility rentals, and supports the High School Business Office as needed.
• Compliance & Records: Collects and reviews Certificates of Insurance (COI) from vendors/renters. Maintains secure records of Central Office contracts and business documents.
• Strategic Projects & Growth: Opportunity to support monthly/year-end financial reporting, district asset management, transactional HR, Accounts Payable backup (ADMINS software), internal cash-handling controls, and workflows moving toward cashless/paperless operations.

Qualifications

• Education & Experience: High school diploma required (Associate/Bachelor's in business or accounting preferred). Prior administrative, financial, or municipal/school district experience strongly preferred.
• Technical Skills: Basic bookkeeping, secure cash handling, and database management skills. Experience with PowerSchool or ADMINS software is highly desirable. Tech-savvy with an emphasis on digital, paperless workflows.
• Communication & Discretion: Exceptional customer service skills for handling sensitive situations (transportation issues, fee collections). Sharp attention to detail and ability to maintain strict confidentiality.

Application Procedure

• External Applicants: Submit online application including cover letter, resume, 3 letters of recommendation, transcripts, and certifications.

Equal Opportunity Employer Plainville Board of Education does not discriminate on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, marital status, age, disability, genetic status, or veteran status. Complaints may be directed to Title IX Coordinator Mr. David Levenduski, Assistant Superintendent of Schools, at 860-793-3210.