Clerical Specialist

JOB SUMMARY

• File court documents and files accurately, review and verify information for accuracy. 

• Accurately perform data entry and perform general office duties. 

• This job will require you to attend court proceedings and take official notice of court proceedings or outcomes.

REPORTING RELATIONSHIPS

• This position reports directly to Deputy Clerk of Courts. 

• There are no direct reports to this position.

ESSENTIAL JOB FUNCTIONS

• Processing, recording and entering information related to criminal files and court proceedings into CPCMS – 50%

• Assisting the public & various county staff with department-related and record keeping inquiries – 10%

• Attend courtroom proceedings and record dispositions – 25%

• Perform any clerical duties applicable to the office – 15%

OTHER SPECIFIC TASKS OR DUTIES

• Will assist in other areas as needed.

MINIMUM QUALIFICATIONS 

• High School Diploma or equivalent

• 2 years clerical experience

• Must be computer literate

KNOWLEDGE, SKILLS AND ABILITIES

• Competency in the operation of basic office equipment: computer, fax, copier, etc.

• Ability to type 40 words per minute

• Excellent organizational skills

• Good communication skills

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• Must be able to pass pre-employment criminal background check

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Be able to sit and stand for extended periods of time

• Ability to retrieve and accurately re-file documents in file folders on shelves and be able to pull file folders from shelves and return file folders to shelves that are ranging from 1 foot to 6 feet in height

• Must be able to lift 20 lbs

• Ability to pull or push carts containing multiple files

• Ability to stand on step stool when necessary to file