Clerical Substitute 2026-27 SY

Clerical Substitute 2026-27 SY

Salary

$27.37 Hourly

Location

Multiple Sites, WA

Job Type

Hourly

Job Number

27491

Department

Substitutes - HR Services

Opening Date

08/04/2026

Closing Date

10/4/2026 5:00 PM Pacific

Subject Area

N/A - THIS IS NOT A TEACHING POSITION

FTE

0

• Description
• Benefits
• Questions

Overview of Position

This positions responsibilities are, under general supervision, to provide clerical support to assigned school site or central administration personnel; communicate information to staff and the public; provide complete and accurate records; and provide information and/or direction as may be requested.

PLEASE READ BEFORE SUBMITTING YOUR APPLICATION

If you would like to be considered for this position you must provide ALL of the required documents listed below at the time you submit your application. If your application does not include the required documents your application will not be processed and you will not be considered for the position.

Required documents must be included with your application when you apply:

• Resume
• Copy of your GED, High School or College transcript, diploma, or degree must be attached.
• References: Two (2) Professional references must be provided at the time you apply. One of the references most be your most recent supervisor. Please provide name and accurate email address. Your reference will automatically be contacted once you submit your application. Your application will not be processed until all references have been received by SPS.
• If you are a former or current SPS employee one of the references must be your last or current SPS supervisor.
• NOTE SPS will not be able to confirm if your references have been completed and received. It is your responsibility to confirm with your references that they have completed the reference and returned to SPS. If references are not received within 30 days, your application will be considered incomplete and you will be required to reapply if still interested.

We are excited that you are interested in becoming a substitute for Seattle Public Schools. At Seattle Public Schools our students are our number one priority. Our schools and substitutes will work in concert to provide the highest level of educational services to our students. A climate of respect, congeniality, safety, professionalism and appreciation is expected in every school. Like any organization, it is the people that make the difference and at Seattle Public Schools we want the best for our students! Are you ready to join our team?

Essential Functions

• Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Distributes a variety of materials (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
• Monitors students during school hours in a variety of settings (e.g. recess duty, hall, transportation, lunch room, etc.) for the purpose of ensuring a safe school environment.
• Prepares written materials (e.g. reports, memos, letters, envelopes, labels, etc.) for the purpose of conveying information regarding school and District activities and procedures.
• Responds to inquiries of staff, the public, parents and students for the purpose of providing information and direction as may be required. Supports administrative staff (e.g. photocopies, files, sorts, typing, etc.) for the purpose of providing assistance with routine and repetitive office support functions.
• May administer minor first aid or disperse medication in the absence of the nurse.

OTHER FUNCTIONS:

• Must be willing to substitute at schools throughout the District.
• Must be willing to take further training in the Districts computer systems.
• Must be willing to perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

REPORTING RELATIONSHIPS:

Reports to assigned supervisor, manager or administrator.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios
• Understand written procedures, write routine documents, and speak clearly
• Understand complex, multi-step written and oral instructions
• Specific knowledge required to satisfactorily perform the functions of the job includes: age appropriate activities; business telephone etiquette; and concepts of grammar and punctuation
• Skills are required to perform multiple, non-technical tasks using existing skills
• Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating equipment used in and office setting; adhering to safety practices; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications
• Ability is required to schedule activities
• Collate data
• Use basic, job-related equipment
• Flexibility is required to work with others in a variety of circumstances
• Work with data utilizing defined and similar processes
• Operate equipment using standardized methods
• Ability is also required to work with a wide diversity of individuals
• Work with similar types of data
• Utilize specific, job-related equipment
• In working with others, problem solving is required to identify issues and create action plans
• Problem solving with data requires independent interpretation of guidelines
• Problem solving with equipment is limited
• Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; and working with frequent interruptions.

RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is a continual opportunity to have some impact on the Organizations services

WORKING ENVIRONMENT:

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing. This job is performed in a generally clean and healthy environment.

Typical Qualifications

EDUCATION:

High School Diploma or GED equivalent.

CERTIFICATES & LICENSES:

Valid State of Washington Drivers License

CONTINUING EDUCATION/TRAINING:

None Specified

CLEARANCES:

Criminal Justice Fingerprint

Background Clearance

Hourly staff accrue sick leave at the rate of 1:40 per the Washington Paid Sick Leave law; eligible for health benefits after 630 hours under conditions of the School Employees Benefits Board through the state of Washington.

This position is not eligible for Health benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it HERE.

01

Are you a current Seattle Public School Employee?

• Yes
• No

02

Have you ever been employed with Seattle Public schools?

• Yes
• No

03

Have you attached a copy of your resume? Please note: if you have not attached a copy of your resume to your application materials, you will not move forward in the prescreening process.

• Yes
• No

04

Have you attached a copy of your high school transcript, a diploma, or GED? If you have not, your application will be considered incomplete and will not be processed.

• Yes
• No

05

I understand that if I have not attached all the required documents when submitting my application and if I have not provided professional reference information for two references including one from my most recent supervisor, my application will be considered incomplete and will not be processed.

• Yes
• No

06

I have provided accurate email contact information for two professional references and one of the references is my most recent supervisor? I am aware that if this information is not provided, my application will not be processed.

• Yes
• No

07

I understand that my application will not be processed if at least two (2) professional references, including one from my current or most recent supervisor, are not received within 30 days. If the required references are not received within this timeframe, I will need to submit a new application. Note: Please contact your references to ensure they complete and submit their reference forms as soon as possible.

• Yes
• No

08

Are you available to begin subbing as soon as possible?

• Yes
• No

09

If you are not able to begin subbing as soon as possible, what is the earliest you can begin subbing?

10

During the 2026-2027 school year, are you willing to work a minimum of ten (10) days as a substitute? Please note that substitutes are required to work at least 10 days during the school year to maintain active substitute status.

• Yes
• No

Required Question

Employer Seattle Public Schools

Address 2445 3rd Ave South

Seattle, Washington, 98124-1165

Phone 206-252-0215

Website http://www.seattleschools.org/careers