JOB DESCRIPTIONClass Title: Clerk 3
Grade Number: 8M
Department: Community and Economic Development
Bureau: Health
Union: S.E.I.U.
GENERAL PURPOSE
This position performs a variety of clerical and office duties within the Health Bureau, including keeping accurate budgetary figures, records of monies expended for individual programs, maintaining records for grants within their program and the proper billing of the grants. There are various programs within the Health Bureau; therefore, duties may differ from one program to the next.
SUPERVISION RECEIVED
Works under the supervision of the Health Bureau Operations Manager.
SUPERVISION EXERCISED
Does not supervise other staff members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(A) Under general supervision, works from general instructions and standard knowledge of bureau's operational policies, Procedures and routines.
(B) Duties typically include, but are not limited to, the following type of activities: Compiles checks administrative data for the Bureau's records, reports and budgetary accounts.
(C) Processes patient specimens for medical testing, and when appropriate, deliver negative test results to patients.
(D) Provide explanation for medical testing procedures to patients seeking clinical testing.
(E) Maintains quality assurance logs for medical specimen tracking.
(F) Processes a variety of documents and forms involving the unit's functions and services, i.e., requests/applications for permits, purchase orders, invoicing and other billing instruments.
(G) Prepares audit summaries, billings, and other reports involving accountability of activities, funds, materials, personnel and equipment for programs.
(H) Collect and deposit monies from grant disbursements, the public and other bureau services.
(I) May issue licenses and permits and provide information relative to same.
(J) May be responsible for payroll input for processing of bi-weekly payroll.
(K) Researches and gathers data required for record keeping, reports and
Other activities
(L) Take and transcribe minutes for meetings.
(M) Provide quality and effective customer service with courtesy and understanding to our customers, citizens and internal departments.
(N) Have awareness of the public health core competencies, stronger emphasis being placed on communication and cultural competencies.
(O) May serve as bureau or clinical receptionist.
(P) Receive, sort and distribute mail and other correspondence.
(Q) Perform related work as required.
(R) Functions as a medical secretary. Develops medical records, shares confidential information with other medical clinics.
(S) Learns complex immunization schedules, testing and treatment protocols and documents the same accurately.
(T) Performs data entry in statewide customized computer systems.
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from high school, including or supplemented by courses and experience in clerical work; or any equivalent combination of education and experience as listed above.
(B) One year related work experience is desirable with considerable knowledge of work processing, computer terminals, computer software (i.e. Excel, Power Point, Access, etc.).
Necessary Knowledge, Skills and Abilities:
(A) Knowledge of modern office practices, procedures, and equipment (i.e. computer, fax, copier, etc.)
(B) Knowledge of business English, spelling and arithmetic.
(C) Ability to understand and follow moderately complex oral and written instructions.
(D) Ability to establish and maintain effective working relationships with superiors, other employees and the public.
(E) Ability to express ideas clearly, both orally and in writing.
TOOLS AND EQUIPMENT USED
Requires daily use of personal computer, copier, fax, scanners.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to sit, talk, and hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.