Account for all revenue received by the district and ensure timeliness of deposits to bank
Qualifications
Education/Certification
Minimum of a High School Diploma or GED
Experience with Accounts Receivable/Accounts Payable and Purchasing required; school district experience preferred
TASBO certification preferred
Special Knowledge/Skills
Demonstrate proficiency in handling matters of highly confidential nature
Skyward experience preferred
Knowledge of accounting principals
Effective communication and interpersonal skills
Ability to work with numbers in an accurate and efficient manner
Ability to use calculator (10 key by touch)
Ability to use personal computer to create spreadsheets and word documents
Ability to work independently
Must possess personal qualities related to respect for the rights and confidentiality of others
Major Duties and Responsibilities
Responsible for daily emails of updated purchase orders to campuses and departments
Assist Accounting Director with RFP solicitations and purchasing duties as assigned
Assist Accounting Director with annual duties such as 1099 reporting & preparation
Assist Accounting Director in training of all district employees that use the Finance/Budgetary software for initiating requisitions/purchase orders. Assist such staff with software problems, corrections, deletions and additions pertaining to requisitions and purchase orders. Assist staff with account/budget inquiries and histories
Maintain Master Vendor Listing by adding new vendors and making changes to existing vendors
Receipt all revenues received from tax office, investments, campuses, child nutrition, athletic departments, TEA, building rental, and any other misc. revenue
Responsible for correct account coding, depositing funds in bank, and entering receipts into Finance system
Review account code and prepare all utility and phone bills for payment, maintain spreadsheet data
Prepare end of month tax collection information necessary for month end closing and school board reports. Reconcile on-line payment receipts to funds deposited in bank accounts
Prepare and enter into Finance system various journal entries receipt of funds into pools, account code corrections, etc.
Inform and advise Accounting Director of matters concerning revenue/purchasing and job related areas
Back-up Accounts Payable clerk in the event of employee absence
Professional Conduct:
Demonstrates ability to remain calm and withstand pressures.
Flexible to changes in routine and adapts quickly to changing situations.
Reliable and responsible attendance and punctuality.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; copier, calculator and fax machine
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)