Clerk-Accounts Payable

Days Per Year: 226

MIN: $31,025

MID: $36,504

JOB TITLE: Clerk-Accounts Payable

REPORTS TO: Accounts Payable Coordinator

Financial Services Division

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 6

PRIMARY PURPOSE:

The purpose of the Accounts Payable Clerk is to process all accounts payable transactions in a timely and accurate manner.

Spring ISD employees are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes.

QUALIFICATIONS:

Required:

• High School Diploma or GED from an accredited institution

Preferred:

• 60+ college hours
• Three+ years of job related experience

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic accounting practices
• Ability to communicate effectively
• Knowledge of District's business database and data entry processing
• Accuracy in use of personal computer and proficiency with a calculator

MAJOR RESPONSIBILITIES AND DUTIES:

• Review and process all authorized invoices
• Verify and match invoices with purchase orders to ensure completeness and accuracy of payments to be made
• Ensure timely entry of data to automated system
• Prepare, verify and distribute accounts payable checks
• Detect and resolve problems with invoices, statements, and purchase orders, etc. by maintaining excellent communication with District personnel and vendors
• Prepare and maintain records required by Federal, state or local laws/regulations
• Assist with the annual audit
• Assist in year-end closing procedures including canceling outstanding purchase orders, setting up payable, carrying encumbrances forward, etc.
• Participate in staff development and faculty meetings as assigned
• Perform all other duties as assigned by the Accounts Payable Coordinator

WORKING/SPECIAL CONDITIONS:

This position requires a person that is able to maintain emotional control under stress. The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

Duties performed require considerable initiative and tact. The position requires leadership qualities such as: adaptability, flexibility, dependability and accountability. Maintain confidential information and frequent contact with all levels within and outside of the district.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.