Clerk, Accounts Payable

Job Summary/Overview

Processes accounts payable transactions including vendor invoices, wire transfers, and intercompany transactions. Maintains AP records and supporting documentation to ensure timely payment processing and compliance with company policies. Supports month-end close activities, SOX documentation requirements, vendor account reconciliation, and reporting needs of the accounting department. Performs other accounting and administrative duties as assigned.

Essential Duties and Responsibilities

• Prepares wire transfers as required for offshore vendors.
• Processes and enters vendor invoices, wire transfer transactions, and intercompany accounts payable transactions.
• Assists 3rd Party contractor with three-way matching of invoices, receipts, and purchase orders and resolves discrepancies with Receiving, Purchasing, and vendors.
• Reviews open receipt and aged payables reports and resolves discrepancies as needed.
• Maintains vendor master data and supporting documentation in accordance with company policies.
• Responds to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
• Supports annual audit requests and provides AP-related documentation as required.
• Analyzes data and prepares assigned account reconciliations monthly to ensure data accuracy and compliance to company policies.
• Assists with month-end close including journal entry preparation from various data sources.
• Distributes monthly SOX compliance reports, reviews completed reports and loads in account reconciliation software.
• Gathers and enters Environmental data monthly from invoices.
• Serves as backup for daily/weekly reports prepared by other accounting associates.
• Serves as backup for other accounting and finance functions as assigned.
• Supports and complies with all related company policies.
• Supports all plant Safety initiatives.
• Other clerical accounting duties as assigned by the Plant Controller.

Knowledge, Skills, Competencies, and Abilities

• Accounts payable or general accounting experience preferred.
• Experience processing vendor invoices, payment transactions, and account reconciliations preferred.
• Computer literate and proficient in Microsoft Word and Excel.
• Experience with ERP systems is a plus.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Prioritization and multi-tasking skills in a demanding environment.
• Ability to effectively communicate with all levels of management.

Required Qualifications

• Associates degree or 2 years of related experience.
• OR equivalent combination of education and experience