Clerk and Scanner - Records Management Fund - 1

General Summary:

• Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations.
• Ability to use and assist other with the use of Laserfiche software.
• Convert Microfiche film into digital documents

Essential Duties:

• Prepare and scan hard copy documents.
• Audit and track production.
• Complete special projects as assigned to facilitate the management of county records.
• Move boxes from 35 to 50 pounds.
• Fully experienced in computer applications.
• Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages to convert printed material into digital images.
• Responsible for transferring of paper records to an electronic version.
• Covert Microfiche film into digital documents to be stored.
• Prepares the paper records for scanning by removing all staples, paperclips, and non-scannable items.
• Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as identified for each job to ensure accurate handling per client specifications.
• Audit completed process for accuracy.
• Document production activity as required.
• Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
• Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the confidentiality of client information in accordance with company policies and legal requirements.
• Communicate with The Director and other team members to ensure accuracy and completeness of all responsibilities.
• Assist other team members with document preparation and all other duties as assigned by supervisor.
• Train internal clients on scanner usage.
• Special projects to facilitate the management of county records

Other Duties as assigned.

Supervision

Received: From Records Management Director.

Given: N/A

Education

Required: High School Diploma or GED.

Preferred: N/A

Experience

Required: One-Year experience working in an office team environment. One-Year general computer experience.

Preferred:

Certificates, Licenses, Registrations

Required: N/A

Preferred: N/A

Physical Demands

Typical: • Ability to move around, sit for up to 8 hours, and perform repetitive motion as required by job needs.

• Ability to lift and carry 35 to 50 pounds.

Knowledge, Skills, & Abilities

Typical: • Ability to operate scanner

• Ability to operate Microfiche scanner

Work Environment

Typical:

• Indoor Climate controlled
• Professional atmosphere requiring corresponding attire and attitude.
• Occasional activity in non-climate-controlled warehouse/storage environments containing levels of dust and possible allergens.