JOB DESCRIPTION
Job Title
Clerk, Attendance
Evaluation Type
Paraprofessional
Department
Assigned Campus
Pay Grade
Elementary School - P4
Middle School / DAEP - P5
High School - P6
FLSA
Non-Exempt
Date Revised
November 2023
Supervisor
Principal
BASIC FUNCTION & RESPONSIBILITY: Create, maintain, and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.
QUALIFICATIONS:
Education/Certification:
- High school diploma or equivalent
Special Knowledge/Skills/Abilities:
- Knowledge of applicable district policy and procedures
- Knowledge of Texas Education Agency rules, regulations, and procedures
- Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures
- Skill in preparing and maintaining accurate records and reports
- Skill in communicating effectively, both verbally and in writing
- Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations
- Ability to work collaboratively with staff, parents, and District employees
- Ability to prioritize and organize work responsibilities
- Ability to meet established deadlines
Experience:
- Three (3) years of related experience
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Student Support:
- Assist in resolving parent/student issues and concerns in a timely manner.
- Assist in managing student behavior in accordance with the Student Code of Conduct and student handbook.
Support of Administrative, Fiscal, and/or Facilities Functions:
- Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student records.
- Disseminate records to campuses, other school districts, central administration, and court-ordered requests accurately and within the time frame allotted.
- Maintain attendance accounting records in accordance with Texas Education Agency (TEA) standards.
- Train staff on TEA attendance accounting tracking and procedures.
- Verify with parents and teachers the validity of daily attendance as reported.
- Summarize results of attendance calls in order to convey communicable diseases to the nurse.
- Generate and distribute excessive absence and tardy letters or other attendance-related letters.
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
- Perform campus receptionist duties.
- Manage campus visitor and volunteer system.
- Process and maintain accurate Public Education Information Management System (PEIMS) data for state agencies.
- Summarize results of attendance calls in order to convey communicable diseases to the nurse.
- Maintain confidentiality of all student records.
- Provide assistance to campuses/departments as requested.
- Report all attendance problems to the designated administrator.
- Assist in campus office as needed.
- Maintain confidentiality.
Organization Improvement:
- Work collaboratively to improve programs.
Professional Growth and Development:
- Participate in professional development that increases effectiveness and improves District performance.
School/Community Relations:
- Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.
Organization Morale:
- Participate in team-building activities and the decision-making process as appropriate.
- Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.
Other Responsibilities:
- Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
- Perform other job-related duties as assigned.
SUPERVISION EXERCISED: None
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:
- Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: May work prolonged or irregular hours
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress